HR Executive – US Staffing Operations | Night Shift

Univedge Consulting LLC; Dadri; On-site; INR 500,000 - 900,000; Full time

Job summary

UnivEdge Consulting Private Limited is hiring a hands-on HR Executive to support our US staffing operations during the night shift. The selected candidate will manage day-to-day HR operations, onboarding, attendance, payroll inputs, employee documentation, engagement, performance tracking, and exit formalities.

This role suits someone with IT staffing or US-hours experience, able to handle multiple HR responsibilities independently.

Qualifications

• 3–6 years of hands-on HR operations experience.
• Experience supporting a night-shift, US-hours, staffing, recruitment, BPO, KPO, or professional-services workforce.
• Practical experience managing employee documentation, onboarding, attendance, payroll inputs, and exits.
• Experience conducting internal recruitment for recruiters, sales professionals, or support roles.
• Basic working knowledge of PF, ESI, POSH, employment documentation, and Indian labour compliance.
• Strong written and verbal communication skills.
• Good command of Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Prepare offer letters, appointment letters, employment agreements, confirmation letters, warning letters, relieving letters, and experience certificates.
• Maintain accurate employee files and HR records.
• Track probation periods and coordinate confirmation reviews.
• Manage employee documentation throughout the employment lifecycle.
• Support the creation and implementation of HR policies and processes.
• Ensure accuracy and consistency across all employee communications and documents.
• Manage attendance, leave records, late arrivals, absenteeism, and loss-of-pay calculations.
• Prepare and verify monthly payroll inputs.
• Coordinate incentive, commission, reimbursement, and salary-related information with finance.
• Support PF, ESI, TDS, POSH, Shops and Establishments, and other statutory compliance activities.
• Coordinate full-and-final settlements and exit documentation.
• Maintain HR records in an organized and audit-ready manner.
• Manage internal hiring for US IT recruiters, account managers, business development professionals, and support roles.
• Source candidates through LinkedIn, Naukri, job portals, referrals, and other channels.
• Conduct initial HR screening and coordinate interview schedules.
• Manage salary discussions, offer rollouts, and candidate follow-ups.
• Maintain regular engagement with selected candidates to reduce offer dropouts.
• Track recruitment pipelines and provide hiring updates to management.
• Coordinate pre-joining documentation and joining formalities.
• Conduct employee orientation and explain company policies, work expectations, and night-shift requirements.
• Support onboarding and initial training for new recruiters.
• Organize engagement activities suitable for a night-shift workforce.
• Act as the first point of contact for routine employee concerns.
• Identify employee-relations issues early and elevate them appropriately.
• Coordinate monthly performance reviews and probation assessments.
• Track recruiter performance and productivity data.
• Support performance improvement plans and related documentation.
• Conduct exit interviews and coordinate employee offboarding.
• Ensure company assets and system access are properly recovered or deactivated.
• Assist with attrition analysis and employee-retention initiatives.
• Maintain attendance, leave, employee, and recruitment trackers.
• Coordinate user access for Ceipal ATS, LinkedIn Recruiter, Monster, Microsoft 365, and other business tools.
• Prepare monthly HR reports covering headcount, attendance, attrition, hiring, and employee status.
• Ensure employee information is handled securely and confidentially.

Skills

HR operations

Communication skills

Microsoft Excel

Attention to detail

Confidentiality

Education

Bachelor’s degree in Human Resources, Business Administration, or related discipline

Tools

Ceipal ATS

Microsoft 365

Job description

Company: UnivEdge Consulting Private Limited

Shift: 6:30 PM to 4:00 AM IST, Monday to Friday

Employment Type: Full-time, Permanent

Experience: 3–6 years

About UnivEdge Consulting

UnivEdge Consulting is an IT staffing and recruitment company supporting clients across the United States, Canada, and India. We recruit technology professionals across data engineering, AI/ML, cloud, cybersecurity, software development, and other IT disciplines.

Our India delivery team operates during US business hours from our office in Greater Noida West.

About the Role

We are hiring a hands-on HR Executive to support our US staffing operations during the night shift.

The selected candidate will manage day-to-day HR operations, internal recruitment, onboarding, attendance, payroll inputs, employee documentation, engagement, performance tracking, and exit formalities.

This role is best suited to someone who has worked in an IT staffing, recruitment, RPO, BPO, KPO, or other US-hours environment and is comfortable independently handling multiple HR responsibilities.

Key Responsibilities

• Prepare offer letters, appointment letters, employment agreements, confirmation letters, warning letters, relieving letters, and experience certificates


• Maintain accurate employee files and HR records


• Track probation periods and coordinate confirmation reviews


• Manage employee documentation throughout the employment lifecycle


• Support the creation and implementation of HR policies and processes


• Ensure accuracy and consistency across all employee communications and documents

Attendance, Payroll and Compliance Support

• Manage attendance, leave records, late arrivals, absenteeism, and loss-of-pay calculations


• Prepare and verify monthly payroll inputs


• Coordinate incentive, commission, reimbursement, and salary-related information with finance


• Support PF, ESI, TDS, POSH, Shops and Establishments, and other statutory compliance activities


• Coordinate full-and-final settlements and exit documentation


• Maintain HR records in an organized and audit-ready manner

Internal Recruitment

• Manage internal hiring for US IT recruiters, account managers, business development professionals, and support roles


• Source candidates through LinkedIn, Naukri, job portals, referrals, and other channels


• Conduct initial HR screening and coordinate interview schedules


• Manage salary discussions, offer rollouts, and candidate follow-ups


• Maintain regular engagement with selected candidates to reduce offer dropouts


• Track recruitment pipelines and provide hiring updates to management

Onboarding and Employee Engagement

• Coordinate pre-joining documentation and joining formalities


• Conduct employee orientation and explain company policies, work expectations, and night-shift requirements


• Support onboarding and initial training for new recruiters


• Organize engagement activities suitable for a night-shift workforce


• Act as the first point of contact for routine employee concerns


• Identify employee-relations issues early and elevate them appropriately

Performance and Exit Management

• Coordinate monthly performance reviews and probation assessments


• Track recruiter performance and productivity data


• Support performance improvement plans and related documentation


• Conduct exit interviews and coordinate employee offboarding


• Ensure company assets and system access are properly recovered or deactivated


• Assist with attrition analysis and employee-retention initiatives

HR Systems and Reporting

• Maintain attendance, leave, employee, and recruitment trackers


• Coordinate user access for Ceipal ATS, LinkedIn Recruiter, Monster, Microsoft 365, and other business tools


• Prepare monthly HR reports covering headcount, attendance, attrition, hiring, and employee status


• Ensure employee information is handled securely and confidentially

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related discipline


• 3–6 years of hands-on HR operations experience


• Experience supporting a night-shift, US-hours, staffing, recruitment, BPO, KPO, or professional-services workforce


• Practical experience managing employee documentation, onboarding, attendance, payroll inputs, and exits


• Experience conducting internal recruitment for recruiters, sales professionals, or support roles


• Basic working knowledge of PF, ESI, POSH, employment documentation, and Indian labour compliance


• Strong written and verbal communication skills


• Good command of Microsoft Excel, Word, and PowerPoint


• Ability to maintain confidentiality and work with limited supervision

Preferred Qualifications

• Experience in a US IT staffing or recruitment company


• Understanding of US staffing terminology, including W-2, C2C, 1099, work authorisations, and client submissions


• Familiarity with Ceipal or another applicant tracking system


• Experience supporting recruiter incentive or commission calculations


• Familiarity with HRMS, payroll, attendance, or leave-management systems


• Experience working in a growing company where HR processes are still being developed

What We Are Looking For

• A hands-on HR professional who is comfortable executing day-to-day responsibilities


• Strong attention to detail, particularly when preparing employee documents and payroll information


• The ability to communicate directly and professionally with employees and management


• Someone who raises concerns early and follows through until they are resolved


• A dependable professional who can handle sensitive employee and compensation information

Mandatory Work Requirements

• This is a full-time, on-site position in Greater Noida West


• The working hours are 6:30 PM to 4:00 AM IST, Monday to Friday


• Candidates must be comfortable working permanently during the US/night shift


• This is not a remote, hybrid, rotational-shift, or day-shift position