HR Administrator / Executive

JRD Systems; Bengaluru; On-site; INR 420,000 - 620,000; Full time

Job summary

JRD Systems is seeking an experienced HR Administrator/Executive to support US HR operations from India (Bangalore or Hyderabad). You will handle onboarding, documentation, records, benefits, timesheets, compliance, and employee inquiries, working US business hours.

You will coordinate with recruiting, payroll, and operations teams, prepare HR reports, maintain confidential files, and ensure accurate data across HR systems. A 2–4 year background in HR and a Bachelor's degree are required.

Qualifications

• Bachelor’s degree in HR, business administration, or a related field.
• 2–4 years of HR administration or HR operations experience.
• Experience supporting US-based employees and consultants.
• Proficient with MS Office; strong English communication.
• Ability to work US business hours from India.
• Maintain confidentiality and handle sensitive information.

Responsibilities

• Support onboarding and offboarding for US-based employees and consultants.
• Prepare offer letters, employment agreements, onboarding documents, and files.
• Coordinate background checks and pre-employment verifications.
• Maintain accurate HR data across systems (HR, payroll, benefits, timekeeping).
• Assist employees with benefits, timesheets, and HR policies.
• Track start dates, client assignments, and work authorization documents.
• Prepare HR reports and maintain trackers.
• Collaborate with recruiting, payroll, finance, and operations teams.

Skills

English communication

Organizational skills

Attention to detail

Time management

Independent work

Education

Bachelor’s degree in HR or Business Administration

Tools

Excel

Word

Outlook

Teams

HRIS

Job description

HR Administrator / Executive – US Operations

Location: India

Work Schedule: US business hours, can support until 3pm EST

Employment Type: Full-time

Position Summary

We are seeking an experienced and highly organized HR Administrator/Executive to support our US Human Resources operations. The ideal candidate will be based in Hyderabad or Bangalore and have prior experience supporting US-based employees and consultants within the IT services, technology consulting, or staffing industry. Candidates must be comfortable working US business hours.

This position will provide day-to-day administrative and operational support throughout the employee lifecycle, including onboarding, documentation, employee records, benefits administration, timesheets, compliance, and employee inquiries.

Key Responsibilities

• Support the onboarding and offboarding of US-based employees and consultants.
• Prepare and maintain offer letters, employment agreements, onboarding documents, personnel files, and separation documentation.
• Coordinate background checks, employment verifications, and other pre-employment requirements.
• Maintain accurate employee and consultant information in HR, payroll, benefits, timekeeping, and workforce management systems.
• Assist US employees and consultants with questions regarding benefits, timesheets, company policies, and HR procedures.
• Support US benefits enrollment, employee changes, and related documentation.
• Track start dates, client assignments, work authorization documents, contract dates, and other employment information.
• Monitor timesheet completion and follow up regarding missing or incomplete submissions.
• Assist with performance reviews, employee communications, policy acknowledgments, and compliance tracking.
• Coordinate with recruiting, operations, payroll, finance, and client-facing teams in the US and India.
• Prepare HR reports and maintain accurate management trackers.
• Handle employee records and sensitive information with confidentiality and professionalism.
• Provide additional administrative support to the US Human Resources and Operations teams as needed.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 2–4 years of HR administration or HR operations experience.
• Prior experience supporting US-based employees and consultants is required.
• Working knowledge of US employee onboarding, personnel documentation, benefits administration, timesheets, and HR compliance processes.
• Strong written and verbal English communication skills.
• Excellent attention to detail, organization, follow-up, and time-management skills.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Experience using HRIS, applicant tracking, workforce management, payroll, or timekeeping systems.
• Ability to work independently, manage competing priorities, and meet deadlines.
• Ability to maintain confidentiality and exercise sound judgment when handling employee matters.
• Must be willing and able to work US business hours from Hyderabad or Bangalore.

Preferred Qualifications

• Familiarity with US employment practices and HR terminology.
• Experience supporting US benefits, payroll coordination, immigration documentation, employment verification, or consultant assignments.
• Prior HR experience within the IT services, technology consulting, software, or IT staffing industry is required.
• Experience working with geographically dispersed teams in the United States and India.

Ideal Candidate

The ideal candidate is dependable, approachable, responsive, and highly detail-oriented. This individual takes ownership of assigned responsibilities, communicates proactively, follows through consistently, and understands the importance of accuracy and confidentiality in Human Resources.