HR Executive, Mumbai, India

Somochem Corporate Services India Ltd; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Somochem Corporate Services India Ltd in Mumbai seeks an experienced Talent Acquisition Support professional to assist the group talent acquisition team with background verification, expat pre-employment formalities and other admin tasks.

You will coordinate and schedule interviews, manage BGV processes, and maintain e-folders while liaising with candidates for references and consent. Proficiency in MS Excel and ATS is preferred.

Qualifications

• 12 years of experience in HR and/or Administration coordination roles.
• Exposure to recruitment tools, ATS, and background verification processes.
• Strong MS Excel and MS Office skills.

Responsibilities

• Coordinate and schedule interviews between candidates and internal stakeholders, including logistics and travel reimbursements.
• Liaise with candidates for referee details and consent, conduct reference checks.
• Maintain employee e-folders with data accuracy and confidentiality.
• Source and manage background verification partners and ensure timely completion.
• Maintain recruitment tracker and master database in coordination with stakeholders.

Skills

Interview coordination

Communication

Teamwork

Ownership

Recruitment support

Education

Management graduate

PG Diploma HR

Tools

MS Excel

ATS

Job description

Job Mission: Responsible for supporting the group talent acquisition team in background verification & Expatriate pre-employment formalities and other administrative tasks withing the talent team.

Principal Responsibility:

Talent Acquisition Support

• Coordinate and schedule interviews between candidates and internal stakeholders (HR, Hiring Managers, Leadership), including managing end-to-end interview logistics - calendar invites, meeting links, room bookings, and reminders and travel reimbursements for outstation candidates.
• Liaise with candidates to obtain referee details and necessary consent documentation, conduct structured and professional reference checks for shortlisted/final candidates.
• Ensure proper documentation and maintenance of employee e-folders for all newly recruited candidates, maintaining data accuracy and confidentiality.
• Source and manage background verification (BGV) partners to ensure reliability, compliance, and efficiency.
• Coordinate and monitor the end-to-end background verification process to ensure timely and successful completion.
• Support the talent team in maintaining and updating the recruitment tracker on a weekly basis to ensure accurate reporting and visibility of hiring progress.
• Support in maintaining a database of recruitment partners
• Maintain and regularly update the master recruitment database in coordination with Talent Champions and hiring stakeholders.

Travel Desk Management

• Coordinate end-to-end visa processing and flight bookings for new joiners.
• Arrange and facilitate pre-employment medical examinations for joining candidates in compliance with company requirements.

Knowledge and Experience:

• 12 years of experience in HR and/or Administration coordination roles.
• Exposure to recruitment tools, applicant tracking systems (ATS), and background verification processes.
• Strong working knowledge of MS Excel and other MS Office applications.

Key Competencies:

• Good interpersonal communication skills
• Ownership and accountability skills
• Creative and innovative
• Team player and collaborative

Educational Qualification:

Management Graduate, PG Diploma HR

Reporting Manager:

Manager - Human Resources (Talent Acquisition & Onboarding)