HR Executive - Event Management

Bosch Global Software Technologies; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

Bosch Global Software Technologies in Bengaluru is seeking an experienced events professional to manage end-to-end event planning and execution. You will gather requirements, define objectives, and coordinate with vendors to deliver successful corporate events.

The role requires 2–4 years in event management, strong vendor and stakeholder management, and proficiency in MS Office. You will oversee on-site logistics, ensure safety and quality standards, and maintain comprehensive event

Qualifications

• Educational qualification: Any Graduate/Post graduate.
• Experience: 2-4 years in event management.
• Mandatory skills: Event planning, administration & execution, vendor management, stakeholder management, procurement basics.
• Preferred skills: MS Office, strong communication, local language proficiency.

Responsibilities

• Gather event requirements from stakeholders and define objectives, scope, budget, and timelines.
• Identify and coordinate with vendors for venue, catering, stage, branding, AV, photography, entertainment, transportation, and giveaways.
• Coordinate with Facilities, Security, IT, Administration, Communications, Finance, and Procurement for readiness.
• Manage on-site event execution, vendor coordination, participant support, and timeline adherence.
• Ensure compliance with policies, safety standards, and quality requirements throughout the event.
• Complete vendor invoice verification, budget reconciliation, and event closure activities.
• Maintain event documents, reports, photos, attendance, and stakeholder communications for audits.

Skills

Event planning

Vendor management

Stakeholder management

Procurement basics

Crowd management

Communication skills

Local language proficiency

Education

Any Graduate/Post graduate

Tools

MS Office

Job description

Roles & Responsibilities :

• Gather event requirements from stakeholders and define the event objectives, scope, budget, and timelines.
• Identify, evaluate, and coordinate with vendors for venue, catering, stage setup, branding, audio-visual equipment, photography, entertainment, transportation, and giveaways.
• Coordinate with internal departments such as Facilities, Security, IT, Administration, Communications, Finance, and Procurement to ensure event readiness.
• Manage on-site event execution, including vendor coordination, participant support, issue resolution, and adherence to the event schedule.
• Ensure compliance with organizational policies, safety standards, and quality requirements throughout the event.
• Complete vendor invoice verification, budget reconciliation, and event closure activities.
• Maintain event documentation, reports, photographs, attendance records, and stakeholder communications for future reference and audits.

Qualifications

Educational qualification:Any Graduate/Post graduate

Experience :2-4 years in event management

Mandatory/requires Skills :Event planning, administration and execution, vendor management, stakeholder management, knowledge on procurement activities, crowd management

Preferred Skills :MS Office, good communication skills, proficiency in local language