Hr Executive And Personal Assistant

Freecia Professional India; Gurugram District; On-site; INR 279,000 - 335,000; Full time

Job summary

Freecia Professional India Pvt. Ltd. is seeking a proactive HR Executive to manage recruitment and day-to-day HR operations for sales, head-office and factory teams. The role requires strong follow-up, accurate documentation, confidentiality and timely execution.

The candidate will source candidates, coordinate interviews and manage joining processes, payroll inputs and employee records. Immediate joiners are preferred for this full-time, on-office role.

Qualifications

• 2–4 years of practical experience in recruitment and HR operations.
• Experience hiring sales executives, office staff and operations.
• Familiar with Naukri, LinkedIn, referrals and other recruitment channels.

Responsibilities

• Manage recruitment: candidate sourcing, screening, interview scheduling, offer follow-up and joining coordination.
• Recruit for sales, operations, digital marketing, creative and factory positions.
• Maintain a vacancy tracker showing candidate status, interview feedback, expected joining dates and pending actions.
• Complete joining documentation and coordinate employee induction.
• Monitor attendance, leave, late arrivals, missing punches and unauthorised absence.
• Share daily attendance exceptions and follow up with employees and reporting managers.
• Prepare accurate payroll inputs and coordinate with accounts for timely processing.
• Maintain employee files, appointment letters, probation reviews, confirmations and approved HR communications.
• Coordinate employee queries and elevate sensitive matters to management.
• Follow up on probation assessments and scheduled performance reviews.
• Coordinate resignation documentation, handovers, asset returns and exit clearances.
• Maintain HR records and support compliance coordination with accounts and external consultants.
• Submit a weekly HR dashboard covering recruitment, attendance, joinings, exits and pending cases.

Skills

Recruitment

Talent Acquisition

HR Operations

Attendance Management

Payroll Coordination

Onboarding

Employee Documentation

Exit Formalities

HR MIS

MS Excel

Employee Relations

Education

MBA/PGDM in HR

Graduation in any discipline

Job description

Role & responsibilities

HR EXECUTIVE RECRUITMENT & HR OPERATIONS

Company: Freecia Professional India Pvt. Ltd.
Industry: Beauty, Cosmetics & Personal Care
Experience: 24 years
Salary: 25,000–30,000 gross per month
Employment: Full-time | Work from Office
Joining: Immediate joiners only
Reporting to: Assistant Operations Manager

ROLE OVERVIEW

We are looking for a proactive HR Executive to manage recruitment and day-to-day HR operations for our sales, head-office and factory teams. The role requires strong follow-up, accurate documentation, confidentiality and timely execution.

KEY RESPONSIBILITIES

• Manage recruitment: candidate sourcing, screening, interview scheduling, offer follow-up and joining coordination.
  Recruit for sales, operations, digital marketing, creative and factory positions.
  Maintain a vacancy tracker showing candidate status, interview feedback, expected joining dates and pending actions.
  Complete joining documentation and coordinate employee induction.
  Monitor attendance, leave, late arrivals, missing punches and unauthorised absence.
  Share daily attendance exceptions and follow up with employees and reporting managers.
  Prepare accurate payroll inputs and coordinate with accounts for timely processing.
  Maintain employee files, appointment letters, probation reviews, confirmations and approved HR communications.
  Coordinate employee queries and elevate sensitive matters to management.
  Follow up on probation assessments and scheduled performance reviews.
  Coordinate resignation documentation, handovers, asset returns and exit clearances.
  Maintain HR records and support compliance coordination with accounts and external consultants.
  Submit a weekly HR dashboard covering recruitment, attendance, joinings, exits and pending cases.

KEY RESULT AREAS

• Timely closure of approved vacancies with suitable candidates.
  Complete and accurate joining documentation.
  Daily attendance monitoring and timely exception reporting.
  Accurate payroll inputs submitted within agreed deadlines.
  Timely probation reviews and employee-record updates.
  Prompt follow-up and resolution of employee queries.
  Documented exit clearances and handover tracking.
  Accurate, timely weekly HR reporting.

Preferred candidate profile

IDEAL CANDIDATE PROFILE

• Graduate in any discipline; an MBA/PGDM in HR is preferred.
  2–4 years of practical experience in recruitment and HR operations.
  Experience hiring sales executives, office staff and operational teams.
  Hands-on knowledge of Naukri, LinkedIn, referrals and other recruitment channels.
  Comfortable managing attendance, leave records, payroll inputs, onboarding and exit documentation.
  Good working knowledge of MS Excel, including filters, basic formulas and employee trackers.
  Clear written and verbal communication in English and Hindi.
  Able to draft professional emails and maintain accurate records.
  Strong follow-up skills, attention to detail and ownership of deadlines.
  Mature and discreet when handling confidential employee information.
  Able to work independently and coordinate with multiple department heads.
  Experience in beauty, cosmetics, FMCG, distribution or manufacturing will be an advantage.
  Immediate availability and willingness to work from office are mandatory.

KEY SKILLS

Recruitment | Talent Acquisition | HR Operations | Attendance Management | Payroll Coordination | Onboarding | Employee Documentation | Exit Formalities | HR MIS | MS Excel | Employee Relations