HR Executive

Thanal Trust; Vythiri; On-site; INR 400,000 - 600,000; Full time

Job summary

Thanal Trust in Wayanad is seeking a proactive HR Executive to manage the complete HR operations of the centre. You will handle the end-to-end employee lifecycle, payroll coordination, attendance, recruitment support, and compliance with HR policies.

The ideal candidate has a minimum of 2+ years in HR Generalist/Operations, a Bachelor's degree in a relevant field, and Malayalam fluency with English for official communication.

Qualifications

• Bachelor's degree in Human Resources, Business Admin, Social Sciences or related discipline.
• Minimum 2+ years of relevant HR Generalist / HR Operations experience.
• MBA/PGDM/MSW in HR will be an added advantage.

Responsibilities

• Manage day-to-day HR activities for the Wayanad centre.
• Handle end-to-end employee lifecycle from joining to exit.
• Maintain accurate employee records and HR documentation.
• Ensure onboarding, confirmations, transfers, promotions and exits are completed on time.
• Act as the primary HR contact for centre employees.
• Coordinate recruitment with Centre Head and managers; onboarding of new hires.

Skills

End-to-end HR operations

Payroll & attendance coordination

Recruitment support

HRMS

MS Excel

Confidentiality

Communication skills

Education

Bachelor's degree in HR / related field

MBA/PGDM/MSW in HR (advantage)

Tools

HRMS

MS Excel

Job description

Job Description:

We are looking for a proactive and responsible HR Executive to manage the complete HR operations of our centre in Wayanad. The incumbent will be responsible for managing the end-to-end employee lifecycle, ensuring smooth HR processes, maintaining employee records, coordinating payroll and attendance, supporting recruitment, handling employee concerns, and ensuring compliance with organisational HR policies.

Key Responsibilities

1. End-to-End HR Operations

• Manage all day-to-day HR activities of the Wayanad centre.
• Handle the complete employee lifecycle from joining to exit.
• Maintain accurate and up-to-date employee records and HR documentation.
• Ensure timely completion of onboarding, confirmation, transfers, promotions and exit formalities.
• Act as the primary HR point of contact for employees at the centre.

2. Recruitment & Staffing

• Coordinate with the Centre Head and functional managers to identify manpower requirements.
• Manage end-to-end recruitment activities including sourcing, screening, interview coordination and selection.
• Coordinate joining formalities and ensure timely onboarding of selected candidates.
• Maintain recruitment trackers and provide regular manpower status updates to management.

3. Attendance, Leave & Payroll

• Monitor and maintain employee attendance, leave and regularisation records.
• Ensure timely and accurate HRMS/attendance updates.
• Prepare and submit monthly payroll inputs including attendance, LOP, new joiners, exits and other applicable changes.
• Coordinate with the central HR/Payroll team for payroll-related queries and corrections.
• Monitor adherence to working hours, leave policies and attendance procedures.

4. Employee Relations & Grievance Handling

• Address day-to-day employee queries and HR-related concerns.
• Handle employee grievances professionally and elevate matters appropriately when required.
• Maintain positive employee relations and support a healthy work environment.
• Assist management in handling disciplinary matters, warnings and performance-related concerns as per organisational policies.

5. HR Documentation & HRMS

• Maintain complete and confidential employee personnel files.
• Ensure timely issuance and maintenance of appointment, confirmation, transfer, warning, relieving and other HR-related letters.
• Keep employee information updated in the HRMS.
• Maintain HR trackers, reports and centre-level HR MIS.
• Ensure all HR documentation is accurate and audit-ready.

6. Statutory Compliance

• Ensure adherence to applicable statutory requirements and organisational HR policies.
• Coordinate with the central HR team for PF, ESI, professional tax and other applicable statutory requirements.
• Maintain required records and documentation for audits and compliance purposes.
• Ensure centre-level HR practices are aligned with applicable labour regulations.

7. Employee Engagement & HR Initiatives

• Coordinate employee engagement activities and centre-level HR initiatives.
• Support induction, orientation, training and awareness programmes.
• Promote employee welfare and a positive workplace culture.
• Conduct regular employee interactions and identify HR-related concerns or improvement areas.

8. HR Reporting & Coordination

• Prepare regular HR reports and MIS for the Centre Head and HR Department.
• Track manpower, attendance, attrition, recruitment, leave and other HR metrics.
• Coordinate with Finance, Administration, Operations and Central HR for employee-related matters.
• Ensure timely communication and implementation of HR policies and organisational initiatives at the centre.

Requirements

Required Qualifications & Experience

• Bachelors degree in Human Resources, Business Administration, Social Sciences or a related discipline.
• Minimum 2+ years of relevant experience in HR Generalist / HR Operations.
• MBA/PGDM/MSW in HR will be an added advantage.
• Prior experience independently handling HR operations for a branch, centre, hospital, healthcare organisation, NGO or similar setup will be preferred.

Required Skills

• Strong knowledge of end-to-end HR operations.
• Good understanding of attendance, leave and payroll processes.
• Working knowledge of HRMS and MS Excel.
• Basic understanding of statutory compliance and labour regulations.
• Strong interpersonal and employee-handling skills.
• Excellent verbal and written communication skills.
• Strong organisational and coordination abilities.
• Ability to maintain confidentiality and handle sensitive employee matters.
• Ability to work independently and take ownership of centre-level HR activities.
• Good problem-solving and decision-making skills.
• Malayalam proficiency is essential; knowledge of English will be required for official communication.

Requirements: