HR Executive

nCircle Tech Co; Pune District; On-site; INR 300,000 - 600,000; Full time

Job summary

nCircle Tech Private Limited is seeking an HR Executive to manage day-to-day HR operations and support employees through their lifecycle. The role emphasizes exits, probation confirmation, resource planning, and engagement, with a preference for BIM/Design Engineering services background.

The candidate will handle exit processes, documentation, and coordination with managers and departments, while maintaining accurate records and MIS for timely HR actions.

Qualifications

• 2–3 years of relevant experience in HR operations/generalist activities.
• Hands-on experience in employee exits, probation confirmation, resource planning, employee engagement, and general HR operations.
• Experience in BIM/ Design Engineering Services is preferred.

Responsibilities

• Manage the complete employee exit and separation process from resignation to Full & Final Settlement.
• Coordinate with employees, reporting managers, and relevant departments during the exit process.
• Conduct and coordinate exit interviews and maintain proper exit documentation.
• Ensure timely completion of clearance, asset handover, and other exit formalities.
• Coordinate for Experience Letters, Relieving Letters, and other required exit documents.
• Maintain accurate employee exit records and MIS.
• Track employees completing their probation period and initiate the confirmation process on time.
• Coordinate with reporting managers/HODs for probation feedback and performance evaluation.
• Follow up for confirmation recommendations and required approvals.
• Prepare and issue confirmation letters after completion of the process.
• Maintain proper records of probation extensions and confirmations.
• Coordinate with department heads to understand current and upcoming manpower requirements.
• Maintain the manpower/resource planning tracker and monitor open positions.
• Support HR and management in identifying resource gaps and upcoming hiring requirements.
• Track employee movements, new joiners, resignations, and internal transfers for manpower planning.
• Work closely with the recruitment team to ensure timely hiring against approved requirements.
• Plan and coordinate employee engagement activities, events, celebrations, and initiatives.
• Support HR in organizing employee engagement programs and internal events.
• Gather employee feedback and identify opportunities to improve employee experience.
• Support initiatives related to employee recognition, rewards, and team-building activities.
• Maintain participation records and collect feedback after engagement activities.

Skills

MS Excel

HRMS

Communication

Coordination

Confidentiality

HR processes ownership

Time management

Tools

HRMS

Job description

nCircle Tech Private Limited (Incorporated in 2012) empowers passionate innovators to createimpactful 3D visualization software for desktop, mobile and cloud. Our domain expertise in CADand BIM customization is driving automation with the ability to integrate advanced technologieslike AI/ML and AR/VR, which empowers our clients to reduce time to market and meet businessgoals. nCircle has a proven track record of technology consulting and advisory services for AECand Manufacturing industry across the globe. Our team of dedicated engineers, partnerecosystem and industry veterans are on a mission to redefine how you design and visualize.

Job Description

About theRole

We arelooking for an HR Executive who will be responsible for managingday-to-day HR operations and supporting employees throughout their employmentlifecycle. The ideal candidate should have hands-on experience in employeeexits, probation confirmation, resource planning, employee engagement, andgeneral HR operations.

Experiencein the BIM / Design Engineering industry will be preferred.

• Manage thecomplete employee exit and separation process from resignation to Full &Final Settlement.
• Coordinatewith employees, reporting managers, and relevant departments during the exitprocess.
• Conductand coordinate exit interviews and maintain proper exit documentation.
• Ensuretimely completion of clearance, asset handover, and other exit formalities.
• Coordinatefor Experience Letters, Relieving Letters, and other required exit documents.
• Maintainaccurate employee exit records and MIS.
• Trackemployees completing their probation period and initiate the confirmationprocess on time.
• Coordinatewith reporting managers/HODs for probation feedback and performance evaluation.
• Follow upfor confirmation recommendations and required approvals.
• Prepareand issue confirmation letters after completion of the process.
• Maintainproper records of probation extensions and confirmations.
• Coordinatewith department heads to understand current and upcoming manpower requirements.
• Maintainthe manpower/resource planning tracker and monitor open positions.
• Support HRand management in identifying resource gaps and upcoming hiring requirements.
• Trackemployee movements, new joiners, resignations, and internal transfers formanpower planning.
• Workclosely with the recruitment team to ensure timely hiring against approvedrequirements.
• Plan andcoordinate employee engagement activities, events, celebrations, andinitiatives.
• Support HRin organizing employee engagement programs and internal events.
• Gatheremployee feedback and identify opportunities to improve employee experience.
• Supportinitiatives related to employee recognition, rewards, and team-buildingactivities.
• Maintainparticipation records and collect feedback after engagement activities.

5. HROperations

• Handleday-to-day HR activities and employee queries.
• Maintainaccurate employee records and HR documentation.
• Supportonboarding and induction activities for new employees.
• Coordinatewith payroll and other internal teams for employee-related information.
• Ensure HRprocesses and documentation are completed within defined timelines.
• Prepareregular HR reports and MIS as required.
• 2–3 yearsof relevant experience in HR operations/generalist activities.
• Hands-onexperience in employee exit and separation processes.
• Goodunderstanding of probation and employee confirmation processes.
• Basicunderstanding of manpower/resource planning.
• Goodcommunication and interpersonal skills.
• Strongfollow-up and coordination skills.
• Goodknowledge of MS Excel and HRMS.
• Ability tomaintain confidentiality of employee information.
• Goodorganizational and time-management skills.
• Experiencein BIM / Design Engineering Services will be preferred.

• The ideal candidateshould be proactive, approachable, and comfortable interacting with employeesand managers at different levels.
• The candidate should have good ownership ofHR processes, strong follow-up skills, and the ability to manage multiple HR activitiesindependently.