HR Coordinator

Weekday AI; Bengaluru; On-site; INR 300,000 - 400,000; Full time

Job summary

Weekday AI in Bengaluru, Karnataka, India, is seeking an organized HR Coordinator to manage interview coordination, client communication, onboarding processes, and HR operations. The role requires working with clients, recruiters, interview panels, and internal teams to ensure smooth hiring experiences.

The ideal candidate should have strong communication, coordination, and stakeholder management skills, plus the ability to multitask in a fast-paced environment.

Qualifications

• Master's degree completed (MBA in HR, HR, Business Administration, or related field preferred).
• Prior experience in HR, Recruitment, Talent Acquisition, Operations, or Client Coordination preferred; freshers with relevant internship are encouraged to apply.
• Exceptional verbal and written communication skills.
• Strong interpersonal and stakeholder management abilities; ability to build rapport with clients and candidates.

Responsibilities

• Schedule and coordinate interviews per client requirements and turnaround times.
• Ensure smooth execution of interviews from scheduling to completion, with proactive follow-ups to avoid delays.
• Maintain constant communication with clients and provide timely updates on interview status.
• Build and maintain professional relationships with clients, candidates, and interview panelists.
• Escalate scheduling issues proactively and maintain interview data, reports, and documentation.
• Support process improvements to enhance client and candidate experience.

Skills

Communication

Coordination

Stakeholder management

Multitasking

Organization

Education

MBA in HR

Tools

Microsoft Office

Google Workspace

Job description

This role is for one of Weekday’s clients
Salary range: Rs 300000 - Rs 400000 (ie INR 3 - 4 LPA)

Min Experience: 1+ years
Location: Bengaluru, Karnataka, India
JobType: full-time

.We are looking for an organized and proactive HR Coordinator to manage interview coordination, client communication, onboarding processes, and HR operations. The role involves working closely with clients, recruiters, interview panels, and internal teams to ensure smooth hiring and onboarding experiences. The ideal candidate should have strong communication skills, coordination abilities, and the ability to manage multiple stakeholders effectively.

EXCITED ABOUT YOUR TASKS?

Schedule and coordinate interviews as per client requirements while ensuring adherence to defined turnaround times (TATs).

Ensure smooth and timely execution of all interviews from scheduling to completion. Conduct rigorous follow-ups with candidates, interviewers, and internal stakeholders to avoid delays and no-shows.

Maintain constant communication with clients and provide timely updates on interview status and progress. Build and maintain strong professional relationships with clients, candidates, and interview panelists.

Ensure prompt response and resolution of client queries, concerns, and scheduling requests.

Track interview schedules, confirmations, reschedules, feedback, and completion status with high accuracy. Coordinate with multiple stakeholders simultaneously to ensure seamless interview operations.

Escalate critical issues and scheduling conflicts proactively to ensure minimal impact on service delivery. Maintain interview-related data, reports, and documentation accurately. Support process improvement initiatives to enhance client and candidate experience.

WHAT WILL YOU NEED TO SUCCEED?

Master's degree completed (MBA in HR, Human Resources, Business Administration, or related field preferred).

Prior experience in HR, Recruitment, Talent Acquisition, Operations, or Client Coordination is preferred. Freshers with relevant internship experience are encouraged to apply.

Exceptional verbal and written communication skills. Strong interpersonal and stakeholder management abilities.

Ability to build rapport and maintain professional relationships with clients and candidates. Excellent organizational and coordination skills with strong attention to detail.

Ability to multitask and thrive in a fast-paced environment. Strong follow-up and ownership mindset. Proficiency in Microsoft Office Suite and Google Workspace.

High level of professionalism, responsiveness, and customer orientation.

Must-have skills

• communication
• coordination
• stakeholder management

Good-to-have skills

• Client handling
• Coordinators
• Interview scheduling