Executive/Senior Executive – TA Coordinator

Prop Solutions4U Pvt. Ltd.; Navi Mumbai; On-site; INR 300,000 - 420,000; Full time

Benefits offered by this job

Paid Leaves

Festival Holidays

Medical Insurance

Personal Accident Insurance

Maternity and Paternity leaves

Job summary

Zoho India is seeking a detail-oriented Recruitment Coordination specialist to support interview scheduling, candidate communications, and document handling. The role collaborates with recruiters, interviewers, and internal teams to ensure a smooth and timely recruitment process across Pan India.

You will maintain recruitment trackers, assist with onboarding, data entry, and reporting, and manage multiple tasks with strong time management.

Qualifications

• Graduate in HR, Business Administration, Commerce, or any relevant discipline.
• 1–3 years of experience in Talent Acquisition, Recruitment Coordination, HR Operations, or fresher can also be considered.
• Prior experience in interview coordination and candidate follow-ups will be preferred.
• Good working knowledge of MS Excel/Google Sheets, MS Office.
• Strong written and verbal communication skills.
• Good coordination and follow-up skills.

Responsibilities

• Coordinate interview scheduling with recruiters, candidates, and interview panels.
• Share interview details, meeting links, venue details, and other information with candidates and interviewers.
• Maintain recruitment trackers, candidate databases, and HR records.
• Assist with data entry and updating employee/candidate information in HR systems.
• Provide regular updates on pending interviews, feedback, and documentation.

Skills

Coordination

Communication

Attention to detail

Multitasking

Documentation

Education

Bachelor's degree in HR/Business/Commerce

Tools

MS Excel

Google Sheets

MS Office

Job description

• Coordinate with Recruiters, candidates, and interview panels for scheduling interviews.
  
• Manage interview calendars and ensure timely confirmation of interview slots.
  
• Share interview details, meeting links, venue details, and other relevant information with candidates and interviewers.
  
• Coordinate interview rescheduling or cancellations whenever required.
  
• Maintain proper records of scheduled, completed, rescheduled, and pending interviews.
  
• Follow up with Recruiters and interviewers for interview feedback and status updates.
  

2. Candidate Follow-Ups

• Coordinate with candidates regarding interview schedules, documentation, joining formalities, and other recruitment-related requirements.
  
• Follow up with candidates for pending documents and information.
  
• Maintain regular communication with candidates throughout the recruitment process.
  
• Track candidate status and ensure pending actions are followed up within the required timelines.
  

3. Documentation

• Maintain and update candidate-related documents and recruitment records.
  
• Ensure all required documents are collected and properly maintained.
  
• Assist Recruiters with documentation related to shortlisted, selected, and upcoming candidates.
  
• Maintain recruitment trackers, interview sheets, candidate databases, and other HR records.
  
• Ensure accurate and timely updating of recruitment data in the relevant HR/ATS systems.
  
• Act as a coordination support for the Talent Acquisition team in day-to-day recruitment activities.
  
• Assist Recruiters with interview scheduling, candidate communication, documentation, and follow-ups.
  
• Coordinate with internal stakeholders to ensure smooth movement of candidates through different stages of the recruitment process.
  
• Support Recruiters in maintaining accurate candidate and interview status updates.
  
• Provide regular updates on pending interviews, feedback, documentation, and candidate actions.
  

5. HR Operations & DataEntry Support

• Provide support to the HR Operations team with routine administrative activities.
  
• Assist with data entry and updating employee/candidate information in HR systems and trackers.
  
• Maintain accurate records and ensure data is entered within the defined timelines.
  
• Assist with maintaining various HR trackers, reports, and databases.
  
• Support the Operations team with documentation, data validation, and other assigned activities.
  
• Onboarding & Arrangement Pan India
  

6. Reporting & Tracking

• Maintain daily/weekly recruitment and interview trackers.
  
• Track pending actions and ensure timely follow-ups with concerned stakeholders.
  
• Prepare basic recruitment-related reports and status updates as required.
  
• Ensure recruitment data is accurate, updated, and readily available for reporting purposes.
  
• Documents Onboarding
  

Requirements

Qualifications

• Graduate in Human Resources, Business Administration, Commerce, or any relevant discipline.
  
• 1–3 years of experience in Talent Acquisition, Recruitment Coordination, HR Operations, or fresher can also be considered.
  
• Prior experience in interview coordination and candidate follow-ups will be preferred.
  
• Good working knowledge of MS Excel/Google Sheets, MS Office.
  
• Good written and verbal communication skills.
  
• Strong coordination and follow-up skills.
  
• Good communication and interpersonal skills.
  
• Strong attention to detail and accuracy.
  
• Ability to manage multiple tasks and priorities simultaneously.
  
• Good data-entry and documentation skills.
  
• Ability to maintain trackers and recruitment records systematically.
  
• Proactive approach towards pending tasks and follow-ups.
  
• Ability to coordinate effectively with Recruiters, candidates, interviewers, and internal teams.
  
• Good time-management and organizational skills.
  
• Ability to work in a fast-paced recruitment environment.
  

Benefits to employees:

Paid Leaves + Festival Holidays

Medical Insurance + Personal Accident Insurance

Maternity and Paternity leaves