HR and Administration Lead

Cerebrus Consulting; Mumbai, Thane; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Cerebrus Consulting seeks a proactive HR & Administration professional to oversee recruitment, onboarding, HR operations, policy compliance, and office management across Mumbai and Thane.

The role requires hands-on experience in Indian labour laws, payroll support, vendor management, and facilities coordination, with strong MS Office skills and the ability to handle confidential information.

Qualifications

• Strong knowledge of Indian HR compliance and basic employment law.
• Proficiency in MS Office (Excel, Word, PowerPoint) and HR systems.
• Ability to manage confidential information with discretion.
• Strong communication and stakeholder management skills.

Responsibilities

• Coordinate end-to-end recruitment: sourcing, screening, interview scheduling, documentation.
• Manage onboarding, induction, and issuance of employment contracts.
• Maintain employee records, attendance, leave, and HRIS updates.
• Support payroll inputs (attendance, variable pay, reimbursements).
• Implement HR policies in line with Indian labour laws; ensure statutory compliance.
• Maintain HR documentation, approvals, and audit readiness.
• Coordinate internal communication and firm-wide announcements.
• Oversee office infrastructure, seating, cleanliness, and maintenance.
• Manage contracts with vendors; track procurement and payments.
• Coordinate employee travel and logistics; support client meetings and events.

Skills

HR compliance

MS Office

Confidentiality

Communication

multitask

Education

Bachelor's degree

MBA in HR (preferred)

Tools

HRIS

MS Excel

Job description

Cerebrus Consulting operates from Offices in Mumbai and Thane This role is for both the locations

Role & responsibilities

A. Human Resources

1. Recruitment & Onboarding

• Coordinate end-to-end hiring: sourcing, screening, interview scheduling, documentation.
  
• Manage onboarding, induction, and issuance of employment contracts.
  
• Maintain candidate pipeline and recruitment trackers.
  

2. HR Operations & Employee Life Cycle

• Maintain employee records, attendance, leave, and HRIS updates.
  
• Manage confirmation, appraisal, and exit processes.
  
• Support payroll inputs (attendance, variable pay, reimbursements).
  

3. Policy & Compliance

• Implement HR policies in line with Indian labour laws (Shops & Establishments Act, Payment of Wages Act, Gratuity Act, etc.).
  
• Ensure statutory compliance including PF, ESIC, Professional Tax, minimum wages, and standing orders.
  
• Maintain HR documentation, approvals, and audit readiness.
  

4. Employee Engagement & Culture

• Coordinate internal communication and firm-wide announcements.
  
• Organise team meetings, knowledge-sharing sessions, and engagement activities.
  
• Address employee queries and act as the first HR contact.
  

B. Administration

1. Office & Facilities Management

• Oversee office infrastructure, cleanliness, seating, and maintenance.
  
• Manage IT assets, hardware allocation, and basic troubleshooting coordination.
  
• Coordinate with landlords/ facility managers as needed.
  

2. Vendor & Procurement Management

• Manage contracts with vendors such as housekeeping, IT support, travel agencies, printers, couriers, etc.
  
• Maintain vendor records, negotiate rates, and ensure timely payments.
  
• Track office supplies, consumables, and procurement requests.
  

3. Travel & Logistics

• Coordinate employee travel, bookings, reimbursements, and travel policies.
  
• Support project teams with logistics for client meetings, workshops, and events.
  

4. Compliance & Administration Documentation

• Maintain registers, licences, and compliance filings required for business operations.
  
• Oversee AMC renewals, insurance renewals, and asset documentation.

Preferred candidate profile

Skills & Competencies

• Strong knowledge of Indian HR compliance and basic employment law.
  
• Proficiency in MS Office (Excel, Word, PowerPoint) and HR systems.
  
• Ability to manage confidential information with discretion.
  
• Strong communication and stakeholder management skills.
  
• Ability to multitask and work independently in a professional services environment.
  

4. Qualifications & Experience

• Bachelors degree; MBA in HR preferred.
  
• 35 years of experience in HR operations and office administration, preferably in consulting, audit, legal, or other professional services firms.
  
• Experience handling HR compliance and vendor management is essential.
  

5. Working Style

• High accountability and ownership.
  
• Ability to work with senior consultants, project teams, and external partners.
  
• Comfortable working in a dynamic, delivery-oriented environment.