HR & Admin Executive

Nitori India; Mumbai; On-site; INR 400,000 - 750,000; Full time

Job summary

Nitori India Private Limited in Mumbai is seeking an HR & Admin Executive to support HR operations, payroll coordination and statutory compliance for its local team.

You will manage employee records, onboarding and exits, attendance and HR trackers, coordinate recruitment and office administration, and help ensure smooth day-to-day operations in a growing retail environment.

Qualifications

• 3-5 years of experience in HR operations, recruitment support, payroll coordination and office administration.
• Knowledge of HR documentation, employee records, payroll inputs, attendance, onboarding, exit formalities and statutory compliances such as PF, ESI, PT, LWF and Shops & Establishment.
• Proficiency in MS Excel, Word, Outlook and HR/admin trackers. HRMS, payroll or attendance system experience will be preferred.
• Experience in retail, e-commerce, consumer goods, Japanese companies, MNCs or multi-location operations will be preferred.
• Organised, discreet and proactive, with strong communication, coordination and follow-up skills.

Responsibilities

• Coordinate recruitment activities, including job posting, resume screening, interview scheduling, candidate follow-up and joining formalities.
• Manage onboarding, exit formalities, employee files, attendance, leave records and HR trackers.
• Support payroll processing by preparing monthly attendance, leave, reimbursement, deduction, joining and exit inputs.
• Coordinate statutory HR compliances such as PF, ESI, Professional Tax, Labour Welfare Fund and Shops & Establishment requirements.
• Prepare HR documents including appointment, confirmation, salary, experience and other employee letters.
• Handle office administration, including supplies, courier, housekeeping, facility maintenance, pantry, stationery and vendor coordination.
• Coordinate travel, accommodation, visitors, meetings and administrative support for management, expats and business guests.
• Support vendor management, invoice follow-up, renewals and record maintenance for HR and admin services.
• Maintain compliance with company policies and support employee engagement, internal communication, audits and process improvements.

Skills

HR operations

Recruitment support

Payroll coordination

Statutory compliance

Office administration

Tools

MS Excel

MS Word

Outlook

HRMS

Job description

Employment Type: Full-time, Permanent (Local Hire)

1. Purpose of the Role

Nitori India Private Limited, a wholly-owned subsidiary of Nitori Holdings Co., Ltd. (Japan), is expanding its retail presence in India and requires an HR & Admin Executive to support HR operations, statutory compliance, payroll coordination and office administration.

The role requires a responsible and organised professional who can manage employee records, recruitment support, payroll inputs, labour compliance and day-to-day administration for the Mumbai office.

2. Key Responsibilities for HR & Administration

• Coordinate recruitment activities, including job posting, resume screening, interview scheduling, candidate follow-up and joining formalities.
• Manage onboarding, exit formalities, employee files, attendance, leave records and HR trackers.
• Support payroll processing by preparing monthly attendance, leave, reimbursement, deduction, joining and exit inputs.
• Coordinate statutory HR compliances such as PF, ESI, Professional Tax, Labour Welfare Fund and Shops & Establishment requirements.
• Prepare HR documents including appointment, confirmation, salary, experience and other employee letters.
• Handle office administration, including supplies, courier, housekeeping, facility maintenance, pantry, stationery and vendor coordination.
• Coordinate travel, accommodation, visitors, meetings and administrative support for management, expats and business guests.
• Support vendor management, invoice follow-up, renewals and record maintenance for HR and admin services.
• Maintain compliance with company policies and support employee engagement, internal communication, audits and process improvements.

Candidate Profile

Criteria/ Requirement

Experience

3-5 years of experience in HR operations, recruitment support, payroll coordination, statutory compliance and office administration.

HR & Compliance Skills

Knowledge of HR documentation, employee records, payroll inputs, attendance, onboarding, exit formalities and statutory compliances such as PF, ESI, PT, LWF and Shops & Establishment.

Systems & Tools

Proficiency in MS Excel, Word, Outlook and HR/admin trackers. HRMS, payroll or attendance system experience will be preferred.

Business Exposure

Experience in retail, e-commerce, consumer goods, Japanese companies, MNCs or multi-location operations will be preferred.

Soft Skills

Organised, discreet and proactive, with strong communication, coordination and follow-up skills.

What We Offer

• Opportunity to strengthen HR, administration and compliance functions during NIPLs India expansion.
• Exposure to a multinational work environment with Japan HQ, expats, consultants and cross-functional teams.
• Hands-on role covering recruitment, payroll support, statutory compliance, employee coordination and office administration.
• Competitive compensation based on qualifications and experience.