Admin Executive

HR GLOBAL SERVICES INDIA LLP; Bengaluru; On-site; INR 300,000 - 600,000; Full time

Benefits offered by this job

Competitive salary package

Medical and health insurance

Provident Fund (PF)

Paid leaves and holidays

Training and development programs

Performance-based incentives

Employee wellness programs

Professional corporate work atmosphere

Job summary

HR GLOBAL SERVICES INDIA LLP is seeking an HR & Administration Executive in Bengaluru. The role covers daily HR operations, onboarding, attendance management, documentation and office administration, coordinating with multiple departments to ensure smooth processes.

The ideal candidate should have 1–3 years of HR/Administration experience, strong MS Office skills, and familiarity with HRMS tools. Immediate joiners preferred and a professional corporate work environment is offered.

Qualifications

• 1–3 years HR and administration experience required.
• Proficient in MS Office and HRMS tools.
• Experience in onboarding, attendance, payroll inputs, and HR documentation.

Responsibilities

• Handle end-to-end employee onboarding and joining formalities.
• Maintain employee records, personal files and HR documentation.
• Manage attendance, leave records and shift schedules.
• Coordinate recruitment activities, interview scheduling and candidate follow-ups.
• Support payroll processing by providing attendance and leave inputs.
• Handle employee queries and provide HR-related support.
• Coordinate employee induction, orientation and engagement activities.
• Manage exit formalities, full and final settlement coordination and clearance documentation.
• Prepare HR MIS reports, employee databases and monthly reports.
• Coordinate with IT, Finance, Admin and other internal departments.
• Handle office administration, vendor coordination and facility management.
• Ensure proper maintenance of HR policies and employee documentation.

Skills

Recruitment

Onboarding

HR Operations

Attendance Management

Payroll Coordination

HR Documentation

Database Management

MIS Reporting

Employee Engagement

Office Administration

Exit Management

HR Compliance

Education

Bachelor's Degree

MBA in HR

1–3 years HR experience

Tools

MS Word

MS PowerPoint

HRMS Software

SAP SuccessFactors

Workday

Oracle HCM

Attendance Software

MS Outlook / Teams

Job description

HR GLOBAL SERVICES INDIA LLP | Full time

Department: Human Resources & Administration

Experience: 1–3 Years

Qualification: Any Graduate / MBA HR preferred

Job Summary

We are looking for a proactive and detail-oriented HR & Administration Executive to manage daily HR operations, employee coordination, onboarding, attendance management, documentation and office administration activities.

The ideal candidate should have good communication skills, knowledge of HR processes, proficiency in MS Office and the ability to coordinate with employees and different departments.

Key Responsibilities

• Handle end-to-end employee onboarding and joining formalities.
• Maintain employee records, personal files and HR documentation.
• Manage attendance, leave records and shift schedules.
• Coordinate recruitment activities, interview scheduling and candidate follow-ups.
• Support payroll processing by providing attendance and leave inputs.
• Handle employee queries and provide HR-related support.
• Coordinate employee induction, orientation and engagement activities.
• Manage exit formalities, full and final settlement coordination and clearance documentation.
• Prepare HR MIS reports, employee databases and monthly reports.
• Coordinate with IT, Finance, Admin and other internal departments.
• Handle office administration, vendor coordination and facility management.
• Ensure proper maintenance of HR policies and employee documentation.

Requirements

Required Technical Skills

• Recruitment and Talent Acquisition
• Employee Onboarding & Off boarding
• HR Operations
• Attendance & Leave Management
• Payroll Coordination
• HR Documentation
• Employee Database Management
• HR MIS Reporting
• Employee Engagement
• Office Administration
• Exit Management
• HR Compliance Documentation

Required Software & Tools

• MS Word: HR letters, employee documentation and reports.
• MS PowerPoint: HR presentations and induction materials.
• HRMS Software: Employee database and HR operations management.
• SAP SuccessFactors: HR employee data and HR process management (preferred).
• Workday: HR information and employee lifecycle management (preferred).
• Oracle HCM: HR administration and employee records (preferred).
• Attendance Software: Biometric attendance and leave tracking systems.
• MS Outlook / Microsoft Teams: Professional communication and coordination.

Required Soft Skills

• Excellent verbal and written communication.
• Strong interpersonal and coordination skills.
• Time management and multitasking abilities.
• Problem-solving and decision-making skills.Teamwork and collaboration.
• Adaptability and willingness to learn.
• Confidentiality and professionalism.
• Ability to work under pressure and meet deadlines.

Educational Qualifications

• Any Bachelor's Degree (B.Com / BBA / BA / B.Sc).
• MBA in Human Resources is an added advantage.
• 1–3 years of relevant HR and Administration experience.

Employee Benefits

The following are potential benefits to confirm with the hiring team:

• Competitive salary package.
• Medical and health insurance.
• Provident Fund (PF) as applicable.
• Paid leaves and holidays.
• Employee training and development programs.
• Performance-based incentives, if applicable.
• Employee wellness and engagement programs.
• Professional corporate work environment.

Preferred Candidate Profile

• Candidates with experience in HR Operations and Administration.
• Good knowledge of MS Office and HRMS tools.
• Ability to handle multiple HR activities independently.
• Strong communication and employee coordination skills.
• Immediate joiners or candidates with a short notice period preferred (if applicable).