HR & Admin

Sutra Exhibitions Llp; Kolkata District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Sutra Exhibitions Llp in Kolkata is seeking a proactive HR & Admin Executive to manage day-to-day HR operations, employee coordination, office administration and documentation. The ideal candidate should have excellent communication skills, be comfortable coordinating with employees and management, and be able to work in a fast-paced exhibition and events environment.

You will handle recruitment activities, maintain records, support payroll inputs and onboarding, ensure HR policies are followed,

Qualifications

• Excellent verbal and written communication skills.
• Proficient in MS Excel, Word, and Google Workspace.
• Strong organizational and multitasking abilities.
• Good interpersonal and employee-handling skills.
• Basic knowledge of HR policies and labour compliance.
• Ability to maintain confidentiality of employee and company information.
• Proactive, responsible, and detail-oriented approach.
• Ability to work under pressure and meet deadlines.
• Prior experience in the exhibition, events, media, marketing, or similar industry will be an advantage.

Responsibilities

• Manage end-to-end recruitment activities including sourcing, screening, interview coordination, and onboarding.
• Maintain employee records, attendance, leave, and HR documentation.
• Prepare and maintain employee files, offer letters, appointment letters, and other HR documents.
• Coordinate employee joining and exit formalities.
• Handle employee queries and coordinate with management for resolution.
• Monitor attendance, punctuality, leaves, and basic employee discipline.
• Assist in payroll inputs, incentives, deductions, and monthly salary coordination.
• Support performance management and employee engagement activities.
• Ensure HR policies and company procedures are properly followed.

Job description

Job Description HR & Admin Executive

Job Title: HR & Admin Executive
Department: Human Resources & Administration
Industry: Exhibition & Events
Location: Kolkata
Experience: 14 years
Employment Type: Full-time

Job Summary

We are looking for a proactive and well-organized HR & Admin Executive to manage day-to-day HR operations, employee coordination, office administration, and documentation. The ideal candidate should have good communication skills, be comfortable handling employees and management, and be capable of working in the fast-paced exhibition and events industry.

Key Responsibilities

HR Operations

• Manage end-to-end recruitment activities including sourcing, screening, interview coordination, and onboarding.
• Maintain employee records, attendance, leave, and HR documentation.
• Prepare and maintain employee files, offer letters, appointment letters, and other HR documents.
• Coordinate employee joining and exit formalities.
• Handle employee queries and coordinate with management for resolution.
• Monitor attendance, punctuality, leaves, and basic employee discipline.
• Assist in payroll inputs, incentives, deductions, and monthly salary coordination.
• Support performance management and employee engagement activities.
• Ensure HR policies and company procedures are properly followed.

Recruitment

• Coordinate with job portals, recruitment agencies, colleges, and other hiring sources.
• Prepare and post job descriptions on relevant platforms.
• Shortlist candidates and conduct initial HR screening.
• Schedule interviews and coordinate with department heads.
• Maintain recruitment trackers and candidate databases.

Administration

• Manage day-to-day office administration and ensure smooth office functioning.
• Maintain office supplies, stationery, and inventory.
• Handle administrative documentation, bills, and records.
• Support event/exhibition-related administrative requirements, including coordination with teams travelling to different cities.
• Assist management with general administrative tasks and coordination.

Required Skills

• Excellent verbal and written communication skills.
• Good knowledge of MS Excel, Word, and Google Workspace.
• Strong organizational and multitasking abilities.
• Good interpersonal and employee-handling skills.
• Basic knowledge of HR policies and labour compliance.
• Ability to maintain confidentiality of employee and company information.
• Proactive, responsible, and detail-oriented approach.
• Ability to work under pressure and meet deadlines.
• Prior experience in the exhibition, events, media, marketing, or similar industry will be an advantage.

Preferred Candidate

• Graduate in HR, Business Administration, Management, or a related field.
• 14 years of experience in HR & Administration.
• Should be comfortable handling both HR and administrative responsibilities independently.
• Should be willing to coordinate with teams during exhibitions/events and travel when required.

Key Focus:

Recruitment | Employee Management | Attendance & Leave | HR Documentation | Payroll Coordination | Office Administration | Vendor Coordination | Event/Exhibition Support