Front Office cum Admin Assistant

Mphinite; Bidadi; On-site; INR 300,000 - 420,000; Full time

Job summary

Mphinite in India is seeking an Assistant Admin cum Front Office Executive to manage front desk operations, assist staff and visitors, and coordinate daily office activities.

The role involves handling calls, greeting visitors, scheduling meetings, maintaining records, and supporting HR onboarding. A graduate with 4–6 years' experience is preferred. Strong communication and MS Office skills are required to ensure smooth day-to-day functionality.

Qualifications

• Graduate in any discipline (preferred).
• 4-6 years of experience in front office or administrative roles.
• Good communication and interpersonal skills.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Professional appearance and customer-service mindset.

Responsibilities

• Greet and welcome visitors, clients, and vendors professionally.
• Answer, screen, and forward incoming phone calls.
• Manage visitor logs and issue visitor passes where required.

Skills

Graduate

Front office experience

Communication skills

MS Office

Multitasking

Education

Graduate in any discipline

Tools

MS Office

Job description

Looking for Male candidates, Working In Shift Rotation.

Job Summary

The Assistant Admin cum Front Office Executive is responsible for managing front desk operations, handling administrative tasks, coordinating office activities, and providing support to staff and visitors to ensure smooth day-to-day office functioning.

Key Responsibilities

Front Office Management

• Greet and welcome visitors, clients, and vendors professionally.
• Answer, screen, and forward incoming phone calls.
• Manage visitor logs and issue visitor passes where required.
• Maintain reception area cleanliness and organization.
  

Administrative Support

• Handle general administrative duties such as filing, data entry, and documentation.
• Manage office correspondence including emails, letters, and courier services.
• Maintain office supplies inventory and place orders when necessary.
• Assist in scheduling meetings, appointments, and conference room bookings.
  

Office Coordination

• Coordinate with internal departments for administrative requirements.
• Support HR in onboarding formalities and documentation.
• Assist with travel arrangements, hotel bookings, and logistics if required.
• Maintain office records, files, and databases.
  

Vendor & Facility Coordination

• Liaise with vendors for office maintenance, housekeeping, and office supplies.
• Monitor facility services and ensure smooth functioning of office infrastructure.
  

Qualifications & Skills

• Graduate in any discipline (preferred).
• 4 - 6 years of experience in front office or administrative roles.
• Good communication and interpersonal skills.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Professional appearance and customer-service mindset.
• Ability to multitask and manage time efficiently.
  

Key Competencies

• Communication Skills
• Organization & Coordination
• Customer Service Orientation
• Attention to Detail
• Problem Solving
  

Reporting To Manager HR