Hiring For Company Secretary role

Protiviti India; Dadri; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

Protiviti India seeks a detail-oriented Company Secretary Consultant to support corporate secretarial, governance, and regulatory compliance for domestic and multinational clients. The role collaborates with management, clients and authorities to ensure timely compliance with the Companies Act, 2013, FEMA regulations, and related laws.

Key duties include preparing MCA filings, maintaining statutory registers, organizing Board Meetings and EGMs, drafting notices and minutes, providing governance

Job description

Role Overview

We are seeking a detail-oriented Company Secretary Consultant to support corporate secretarial, governance, and regulatory compliance activities for domestic and multinational clients. The role will work closely with management, clients, regulatory authorities, and cross-functional teams to ensure timely compliance with the Companies Act, 2013, FEMA regulations, and other applicable corporate laws.

The position requires strong drafting skills, sound knowledge of corporate law, client management capabilities, and the ability to independently manage multiple compliance assignments while providing practical and business-oriented solutions.

Key Responsibilities

Corporate Secretarial Compliance

• Manage end-to-end compliance under the Companies Act, 2013 and related regulations.
• Prepare, review, and file MCA forms, annual filings, and event-based filings within statutory timelines.
• Maintain and update statutory registers, records, and corporate documents.
• Handle assignments relating to incorporation of companies and LLPs.
• Manage filings related to appointment/resignation of directors, change in registered office, allotment/transfer of shares, increase in share capital, and other corporate actions.
• Monitor compliance calendars and provide timely updates on upcoming regulatory obligations.

Board & Shareholder Meetings

• Organize and manage Board Meetings, Committee Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Draft and review notices, agendas, board resolutions, shareholder resolutions, minutes, and meeting packs.
• Prepare meeting action trackers and ensure timely closure of action points.
• Provide governance support and ensure adherence to legal and procedural requirements.

Advisory & Governance Support

• Assist clients on matters relating to corporate governance, Companies Act compliance, FEMA regulations, and secretarial practices.
• Conduct compliance reviews and identify areas of potential risk or non-compliance.
• Support preparation of legal and compliance opinions, representations, and advisory notes.
• Stay updated on regulatory amendments and evaluate their impact on client operations.

Client Management

• Act as the primary point of contact for assigned client engagements.
• Manage client communications and ensure timely resolution of compliance-related queries.
• Coordinate with clients for obtaining information, documents, and approvals required for execution of assignments.
• Build and maintain strong client relationships through proactive support and quality service delivery.

Project Execution & Documentation

• Independently manage multiple client engagements while ensuring adherence to timelines.
• Prepare compliance trackers, status reports, and engagement updates.
• Maintain proper documentation and filing records for all assignments.
• Support due diligence exercises, secretarial audits, and compliance certifications.