Head - Purchase Job

Häfele India Private Limited; Mumbai; On-site; INR 2,500,000 - 4,200,000; Full time

Job summary

Häfele India Private Limited is seeking a seasoned procurement/operations professional to lead stock planning and vendor management. You will align with Sales and Operations Planning to ensure stock availability while optimizing costs, and you will drive IT-enabled process improvements across offices and procurement functions.

The role emphasizes developing the procurement team, maintaining stock turns, and coordinating with internal and external stakeholders to ensure statutory compliance and

Qualifications

• BE (Bachelor of Engineering) qualification; MBA Operations preferred
• Experience of 10 years in procurement / operations management
• Strong negotiation and vendor management abilities
• Exposure to cross-functional coordination and IT-driven process improvements

Responsibilities

• Plan stock through Sales and Operations Planning to minimize stock-outs.
• Maintain stock turns across product categories including new verticals.
• Develop procurement team in scale and quality; initiate IT-driven automation projects.
• Build strong cross-functional relationships with internal and external stakeholders and key suppliers.
• Ensure compliance with administrative processes and statutory requirements nationally.

Skills

Planning and organizational skills

Negotiation

Multi-perspective thinking

Problem solving and decision making

Education

BE

MBA Operations

Job description

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To manage procurement function so as to keep stock turn under stipulated level and also achieve desired stock availability with optimization of total procurement costs.

KEY RESULT AREAS

• To plan stock led by Sales and Operations Planning to minimize stock-outs
• To maintain stock turns of Product categories including New verticals
• To develop the Purchase team both in scalability and Quality
• To initiate major IT driven projects for automations
• To develop strong cross functional relationships with various stockholders both External and internal and key suppliers
• To understand Market and products to synergize with function

Below listed are the tasks and responsibilities specific to your position.

STRATEGIC

• To plan stock led by Sales and Operations Planning to minimize stock-outs
• To maintain stock turns of Product categories including New verticals
• To develop the Purchase team both in scalability and Quality
• To initiate major IT driven projects for automations
• To develop strong cross functional relationships with various stockholders both External and internal and key suppliers
• To understand Market and products to synergize with function

OPERATIONAL

1. To ensure timely addressal of all administrative issues nationally and ensure process compliance.
2. Vendor Management: (for travel bookings, hotels, agents, facility, repair and maintenance, housekeeping, office supply, caterer, consumables etc.)
   • Identification, negotiations and selection
   • Manage rate contracts.
   • Access and monitor vendor performance and service delivery
   • Review contract status/expiry
3. Liaison with Govt. Official and local Bodies for various Approvals/statutory requirements
4. To control attendance system at all offices
5. To approve, monitor and control purchase of office supplies
6. To be responsible for assist management.
7. To keep control on uniform, Mobile and identity card distribution to all employees.
8. To control general upkeep of all offices and design centers
9. To ensure registers of all contract employees/facility staff is maintained nationally.
10. To monitor front office and housekeeping services
11. Ad hoc office projects:
    • To monitor non routine projects such as office renovation, office shifting’s, recommendation of location and property selection etc.
    • To be responsible for new office/guest house/design center setup and project management.
12. Business travel management:
    • Ensure service quality and cost effectiveness of in-house travel desk
    • Negotiation with travel agencies / hotels for getting best quotes and service.
    • To control travel booking as per set guidelines and ensure cost effectiveness.
    • To be responsible for transport and vehicle management
13. Office safety:
    • To ensure Implementation of relevant security systems as per corporate safety guidelines.
    • To ensure fire safety, first aid and other disaster management measures are strictly followed nationally.

OPERATIONAL Cont..

DEVELOPMENTAL

• To set up systems for record keeping at all offices.
• To implement new ideas to improve the scope and quality of service
• To develop, guide and council administration team to optimize their output.

OPERATING NETWORK

INTERNAL RELATIONSHIPS

S.No DEPARTMENT PURPOSE OF THE INTERACTION

1 All departments Admin issues

EXTERNAL RELATIONSHIPS

S.No ENTITY PURPOSE OF THE INTERACTION

1 Vendors Admin issues

2 Legal Bodies For statutory compliances

ROLE REQUIREMENT

• ESSENTIAL QUALIFICATION BE
• PREFERRED QUALIFICATION BE + MBA Operations
• CERTIFICATIONS ( IF ANY)
• EXPERIENCE 10 years
• AGE 35-40 years
• ADDITIONAL SKILLS
  • Planning and organizational skills
  • Ability to negotiate
  • Multi-perspective thinking
  • Problem Solving and Decision making skills