General Manager - Company Secretary

Workline Private Limited; Gurgaon; On-site; INR 4,000,000 - 6,000,000; Full time

Job summary

Workline Private Limited in Gurgaon seeks a General Manager - Company Secretary to lead governance, statutory compliance, and corporate actions. This role reports to the top executives and oversees board processes, regulatory filings, and stakeholder coordination.

The candidate will ensure adherence to Companies Act, IRDAI/SEBI guidelines, and internal policies while managing KYC, DIN, and board evaluations. 15-18+ years post-qualification experience is expected.

Qualifications

• Mandatory: Member of ICSI in good standing.

Responsibilities

• Serve as second in line to the Secretary to the Board and key Committees (e.g., Audit, Risk).
• Own annual Board calendar, charters, induction, and Board effectiveness processes.
• Ensure high-quality agenda setting, papers, and minutes as per internal policies.
• Track and report action items, regulatory directives, and approvals/resolutions.
• Manage director KYC, DIN, D&O coverage, fit & proper declarations and performance evaluation cycles.
• Identify state-of-the-art board management technologies and implement them.
• Coordinate with legal on shareholder disputes, amendments to SHA/AoA, and consents/waivers.
• Lead MCA filings and event-based compliance; oversee FEMA/FDI compliance for insurance.
• Maintain board-approved policies, statutory registers, minutes, and e-records integrity.
• Drive secretarial audit, annual return certification, and board evaluation reports.

Skills

ICSI Member

Board governance

Regulatory compliance

Job description

LE - General Manager - Company Secretary

PMLI16137

Legal

Gurgaon - Corporate Office

23-Jun-2026

Job Description

Key Responsibilities

• 1) Board & Committee Governance
  • Serve as the second in line to the Secretary to the Board and key Committees (e.g., Audit, Risk Management, Nomination & Remuneration, Policyholders Protection, Corporate Social Responsibility, Investment, IT Strategy, Stakeholders Relationship).
  • Own the annual Board calendar, charters, induction, and Board effectiveness processes.
  • Ensure high-quality agenda setting, circulation, papers, and drafting minutes as per SS 1/SS 2 and internal policies.
  • Track and report action items, regulatory directives, and for approvals/resolutions.
  • Manage director KYC, DIN, D&O coverage, fit & proper declarations and performance evaluation cycles.
  • Tech Savvy capable of identifying state of art technologies for board management and implementing it.
• 2) Shareholder & JV Governance
  • Be the first line of governance for multi-shareholder coordination, including reserved matters, affirmative voting rights, quorum, pre-emptive rights, transfer restrictions, deadlock resolution, and SHA compliance.
  • Plan and hold AGMs/EGMs, handle shareholder communications, and maintain statutory registers & cap table.
  • Partner with legal on shareholder disputes risk, amendments to SHA/AoA, and consents/waivers.
  • Ensure alignment with PNB (public sector bank) governance expectations, foreign partner governance standards, and information protocols (e.g., clean teams, confidentiality).
• 3) Statutory & Regulatory Compliance (Core)
  • Ensure full compliance with Companies Act, 2013, Rules, Secretarial Standards (SS-1/SS-2).
  • Lead all MCA filings (DIR 12, MGT 7/7A, AOC 4, PAS, CHG, SH related filings, etc.) and event-based compliance.
  • Oversee FEMA/FDI compliance for insurance (e.g., FC-TRS/FC-GPR where applicable), downstream investment, and NCLT / RD processes as required.
  • Manage Insurance Act, 1938 and IRDAI regulations/guidelines compliance impacting governance, including:
    • Corporate Governance Guidelines for Insurers
    • Registration of Indian Insurance Companies Regulations
    • IRDAI Fit & Proper criteria for directors/KMP
    • Outsourcing, Related Party Transactions, Investment Governance, Policyholder Protection, and Stewardship guidelines.
  • Where needed coordinate with RBI /Promoters (if any banking-linked governance expectations arise), and SEBI LODR only if any listed-debt scenario applies (typically not listed equity).
  • Adept at Listing regulations with prior experience
• 4) Policies, Controls & Assurance
  • Maintain and update Board-approved policies mandated by IRDAI/Companies Act (e.g., RPT, Insider-Like Conduct for confidential data, CSR, ESG, Document Retention). This will include drafting, review and co-ordination with multiple internal and external stakeholders as may be required.
  • Own the Statutory Registers, Minutes Books, Share Certificates, Common Seal, and e-Records integrity.
  • Drive Secretarial Audit, Annual Return certification, and Board evaluation reports; interface with Secretarial Auditors and Statutory Auditors.
  • Establish compliance monitoring dashboards, early warning systems, and control testing for governance risks.
  • Ensure all control trackers are maintained up-to-date.
• 5) Corporate Actions & Transactions
  • Lead capital actions (rights/bonus, buyback, ESOP/ESPS, CCPS/OCPS, inter-se transfers), changes in shareholding, amendments to AoA/MoA, and charge creation/satisfaction.
  • Support M&A / strategic alliances, reinsurance arrangements, branch expansion, and new product approvals for governance aspects.
  • Ensure timely regulatory approvals (IRDAI/MCA/RBI/DPIT, as relevant for FDI).
• 6) Stakeholder Management & Advisory
  • Act as trusted adviser to Chairperson, MD & CEO, CFO, CRO, Chief Compliance Officer, Chief Risk Officer, and Shareholder representatives.
  • Provide crisp advice on Board conduct, conflicts management, information rights, and governance implications of strategic decisions.
  • Build a culture of ethics, transparency, and compliance, with periodic Board/leadership training.
  • Experience in managing valuation contracts , NCDs , investments contracts , international contracts , derivatives and trademarks

Experience: 15 Years - 0 MonthsTo18 Years - 0 Months

Short Info

• Location: Gurgaon - Corporate Office
• Qualifications: Mandatory: Member of ICSI in good standing. 15–18+ years of post-qualification experience i
• Experience: 15 Years - 0 MonthsTo18 Years - 0 Months