Secretarial & Compliance Manager

Mangalam Placement Pvt Ltd.; Navi Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Mangalam Placement Pvt Ltd. in Navi Mumbai seeks a qualified Company Secretary to lead secretarial and governance activities. You will coordinate board meetings, MCA filings, and regulatory reporting, while supporting the preparation of annual reports and governance initiatives.

The role requires strong knowledge of MCA, RBI, NHB, and IRDAI compliance, with experience in MIS/SOPs and audit coordination. You will liaise with authorities and manage ESOP-related compliance as part of a dynamic

Qualifications

• Qualified Company Secretary with experience in secretarial work.
• Strong understanding of corporate governance and regulatory frameworks.
• Familiarity with MCA, RBI, NHB, IRDAI compliance processes.
• Experience with MIS, SOPs, and audit coordination.
• Excellent organizational and inter-personal communication skills.

Responsibilities

• Organize and prepare agendas for Board meetings and MCA filings.
• Assist in preparation of Annual Report and MD&A; maintain secretarial records.
• Coordinate statutory and internal audits; manage NCD listings and SEBI LODR compliance.
• Prepare MIS reports, policies and SOPs; support governance initiatives.
• Manage appointment/cessation of Directors/KMPs/SMPs and reports to authorities.
• Ensure PIT compliance and manage SDD; oversee ESOP scheme compliance.
• Track and update company information on the website.

Skills

Company Secretary

Corporate governance

Regulatory compliance

Audit coordination

MIS & SOPs

Stakeholder communication

Liaison with authorities

Education

Company Secretary qualification

Tools

Compliance Tool

Job description

1. Secretarial & Corporate Governance Responsibilities:

• Organize, coordinate, and prepare agendas for Board and Committee Meetings. Prepare and track filings with the Ministry of Corporate Affairs (MCA)
• Assist in the preparation of the Annual Report and MD&A (Management Discussion & Analysis). Maintain secretarial records and documents. Support the conduct of Board and Non-Board Committee Meetings.
• Coordinate Statutory Audit and Internal Audit requirements. Provide routine information and documents to internal teams. Assist in the issuance of Non-Convertible Debentures (NCDs) and manage its listing on Stock Exchange. Ensure compliance with SEBI Listing Obligation and Disclosure Requirements (LODR).
• Prepare MIS (Management Information System) reports and Policies/ Codes and SOPs (Standard Operating Procedures). Assist in the implementation of governance initiatives.
• Manage appointment / cessation of term of Directors, Key Management Personnel (KMPs) and Senior Management Personnel (SMPs) and relevant reportings to authorities.
• Ensure compliance with SEBI regulation in respect of Prohibition of Insider Trading (PIT) and manage Structuredl Digital Database (SDD).
• Assist in ensuring compliance with laws/ regulations in respect of Equity Stock Option (ESOP) Scheme.
• Track and update company information on the website.

2. Compliance Responsibilities:

• Assist in compliance with RBI (Reserve Bank of India) and NHB (National Housing Bank) regulations and inspections. Monitor compliance obligations of the Company using the Compliance Tool and coordinate the across teams.
• Monitor regulatory compliance through certifications by SPOCs (Single Point of Contact).
• Disseminate key updates and actionable items from compliance circulars Coordinate with teams to ensure closure of ad-hoc regulatory compliance requirements.
• Handle regulatory queries and resolutions in coordination with stakeholders.
• Oversee filing and reporting requirements for various regulatory bodies.
• Manage FIU (Financial Intelligence Unit) reporting based on AML (Anti-Money Laundering) alert monitoring being done by Risk Team.
• Ensure compliance with IRDAI (Insurance Regulatory and Development Authority of India) regulations related to Corporate Agents.

3. Administrative Responsibilities:

• Be a key member of Compliance & Secretarial Team and Lead the initiatives.
• Support documentation, tracking, and record-keeping. Coordinate with multiple teams for compliance-related follow-ups.
• Ensure smooth execution of compliance audits and governance reviews.

Key Skills Required:

• Qualified Company Secretary with experience and knowledge of Secretarial Work
• Fair Understanding of corporate governance and regulatory frameworks
• Familiarity with MCA, RBI, NHB, IRDAI compliance processes
• Experience with MIS, SOPs, and audit coordination
• Strong organizational and inter-personal communication skills