Secretarial & Compliance

Mangalam Placement Pvt Ltd.; Navi Mumbai; On-site; INR 1,200,000 - 2,100,000; Full time

Job summary

Mangalam Placement Pvt Ltd is seeking a qualified Company Secretary to lead secretarial and governance activities from our Navi Mumbai office. The role focuses on organizing Board meetings, maintaining records, and ensuring regulatory compliance across MCA, RBI, NHB, and IRDAI frameworks.

You will coordinate audits, support annual report preparation, manage NCD listings, and drive MIS, SOPs, and governance initiatives while liaising with internal teams and authorities.

Qualifications

• CS with experience in secretarial work and governance
• Knowledge of MCA, RBI, NHB, IRDAI compliance
• Experience in MIS, SOPs, and audit coordination
• Strong organizational and interpersonal skills

Responsibilities

• Organize and prepare agendas for Board and Committee Meetings and filings with MCA
• Assist in annual report and MD&A preparation; maintain secretarial records
• Coordinate statutory and internal audits; manage NCDs listing and LODR compliance
• Prepare MIS reports; develop policies, codes and SOPs and governance initiatives
• Track directors' terms and reporting to authorities
• Ensure compliance with PIT and SDD; ESOP regulatory oversight
• Website updates of company information

Skills

Company Secretary

Corporate governance

Regulatory compliance

Audit coordination

MIS & SOPs

Interpersonal communication

Education

Company Secretary (CS)

Tools

Compliance Tool

MCA portal

Job description

1. Secretarial & Corporate Governance Responsibilities:

• Organize, coordinate, and prepare agendas for Board and Committee Meetings. Prepare and track filings with the Ministry of Corporate Affairs (MCA)
• Assist in the preparation of the Annual Report and MD&A (Management Discussion & Analysis). Maintain secretarial records and documents. Support the conduct of Board and Non-Board Committee Meetings.
• Coordinate Statutory Audit and Internal Audit requirements. Provide routine information and documents to internal teams. Assist in the issuance of Non-Convertible Debentures (NCDs) and manage its listing on Stock Exchange. Ensure compliance with SEBI Listing Obligation and Disclosure Requirements (LODR).
• Prepare MIS (Management Information System) reports and Policies/ Codes and SOPs (Standard Operating Procedures). Assist in the implementation of governance initiatives.
• Manage appointment / cessation of term of Directors, Key Management Personnel (KMPs) and Senior Management Personnel (SMPs) and relevant reportings to authorities.
• Ensure compliance with SEBI regulation in respect of Prohibition of Insider Trading (PIT) and manage Structuredl Digital Database (SDD).
• Assist in ensuring compliance with laws/ regulations in respect of Equity Stock Option (ESOP) Scheme.
• Track and update company information on the website.

2. Compliance Responsibilities:

• Assist in compliance with RBI (Reserve Bank of India) and NHB (National Housing Bank) regulations and inspections. Monitor compliance obligations of the Company using the Compliance Tool and coordinate the across teams.
• Monitor regulatory compliance through certifications by SPOCs (Single Point of Contact).
• Disseminate key updates and actionable items from compliance circulars Coordinate with teams to ensure closure of ad-hoc regulatory compliance requirements.
• Handle regulatory queries and resolutions in coordination with stakeholders.
• Oversee filing and reporting requirements for various regulatory bodies.
• Manage FIU (Financial Intelligence Unit) reporting based on AML (Anti-Money Laundering) alert monitoring being done by Risk Team.
• Ensure compliance with IRDAI (Insurance Regulatory and Development Authority of India) regulations related to Corporate Agents.

3. Administrative Responsibilities:

• Be a key member of Compliance & Secretarial Team and Lead the initiatives.
• Support documentation, tracking, and record-keeping. Coordinate with multiple teams for compliance-related follow-ups.
• Ensure smooth execution of compliance audits and governance reviews.

Key Skills Required:

• Qualified Company Secretary with experience and knowledge of Secretarial Work
• Fair Understanding of corporate governance and regulatory frameworks
• Familiarity with MCA, RBI, NHB, IRDAI compliance processes
• Experience with MIS, SOPs, and audit coordination
• Strong organizational and inter-personal communication skills