General Admin

Jitojobs; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Garodia Group in Mumbai is seeking an Administration Officer to manage day-to-day administrative operations across office locations, including facility, property, security and vendor coordination.

The role requires strong documentation, reporting, and system-based record management, with coordination for approvals from municipal bodies and contractors to ensure compliance and smooth operations.

Qualifications

• Experience in facility and admin management roles.
• Ability to coordinate with government bodies and vendors.
• Strong documentation and reporting skills.

Responsibilities

• Office & Facility Management: oversee daily office operations, housekeeping, asset upkeep, and workplace hygiene.
• Property & Lease Management: maintain records, draft/renew leases, and manage related documentation.
• Security Management: supervise security operations and CCTV monitoring; coordinate with security agencies.
• Government & Local Authority Liaison: coordinate with MCGM, Police, Fire Department for approvals and licenses.
• Vendor & Contractor Coordination: onboard vendors, review quotations, issue work orders, monitor execution.
• Documentation, Reporting & Systems: maintain structured documentation and submit periodic reports; update ERP/CRM systems.

Skills

MS Office

Project Mgmt

Inventory Mgmt

Vendor Mgmt

Communication

Job description

GARODIA GROUP Mumbai Posted 9 months ago Updated 9 months ago

Job Type: FullTimePermanent

Work Mode: Onsite

Experience: Management

Travel Requirements:

Skills:

Proficient in MS Office applications including Excel, Word and PowerPoint, Friendly, Reliable, Helping Nature, Polite and Sincere

Inventory and vendor management

Project Management

The Administration Officer will be responsible for managing day-to-day administrative operations, facility and property management, lease administration, maintenance coordination, and security oversight across office locations, leased properties, and redevelopment projects. The role requires strong discipline in documentation, reporting, and system-based record management as a core business requirement.

Responsibilities

1. Office & Facility Management
   • Oversee daily office operations, including housekeeping, asset upkeep, and workplace hygiene.
   • Coordinate routine maintenance, minor civil and electrical repairs, and office renovations.
   • Manage Annual Maintenance Contracts (AMCs) and ensure workplace safety, statutory compliance, and operational readiness.
2. Property & Lease Management
   • Maintain accurate records for owned and leased properties, including rent schedules and renewal timelines.
   • Draft, renew, and manage lease agreements and related legal documentation in coordination with internal and external stakeholders.
   • Monitor upkeep, utilities, and services across all company properties.
3. Security Management
   • Supervise security operations across offices and redevelopment project sites.
   • Coordinate with security agencies for deployment planning, attendance monitoring, and adherence to site protocols.
   • Manage visitor access control, CCTV monitoring, incident reporting, and liaison with local police authorities when required.
4. Government & Local Authority Liaison
   • Coordinate with MCGM, Police Department, Fire Department, and other statutory bodies for approvals, licenses, and NOCs.
   • Represent the organization during inspections and ensure compliance with applicable local rules and regulations.
5. Vendor & Contractor Coordination
   • Identify, evaluate, and onboard vendors and contractors for facility and maintenance services.
   • Review quotations, recommend vendors, and issue work orders in line with company procedures.
   • Monitor execution to ensure timely completion, quality standards, and cost control.
6. Documentation, Reporting & Systems (Mandatory Business Requirement)
   • Maintain structured documentation related to properties, leases, utilities, vendors, security, and maintenance activities.
   • Prepare and submit daily, weekly, and monthly administrative, maintenance, and security reports to management.
   • Ensure timely and accurate updating of ERP / CRM / inte