Property Management Manager

Swan Corp; Mumbai; Hybrid; INR 1,200,000 - 1,800,000; Full time

Job summary

Swan Corp in Mumbai is seeking an experienced Administration & Property Manager to lead end-to-end management of the company’s offices, site offices, and owned or rented properties. The role ensures smooth daily operations, facilities maintenance, tenant handovers, and coordination with vendors, RWAs, and authorities to keep premises compliant and well-maintained.

You will drive tenancy-related activities, maintain records, coordinate with Leasing and Legal teams, and support senior management

Qualifications

• Experience in administering and operating multiple offices.
• Proven ability to coordinate maintenance, renovations and contracts.
• Strong liaison with vendors, authorities, and tenants.

Responsibilities

• Manage complete administration and day-to-day operations of offices and site offices
• Oversee housekeeping, security, stationery, pantry/grocery supplies, office consumables, repairs, maintenance, and other administrative requirements
• Manage operations and maintenance of Company-owned and rented properties
• Coordinate MEP requirements, including electrical, plumbing, HVAC, and other facility-related works
• Manage snagging and de-snagging activities and ensure timely closure of defects
• Coordinate interior, renovation, refurbishment, and property-related projects with contractors, consultants, and vendors through execution and handover
• Maintain property records, maintenance schedules, agreements, deposits, and other relevant documentation
• Coordinate premises takeover from the Leasing Team and complete agreed works before tenant handover
• Manage tenant possession, post-handover requirements, and resolution of property-related issues
• Coordinate with RWAs, societies, building management, government authorities, and utility agencies for NOCs and property-related formalities
• Liaise with BMC, BEST, Adani Electricity, and other relevant authorities for property and utility matters
• Coordinate property tax, electricity meter/bill name changes, utility transfers, NOCs, and other statutory/property formalities
• Raise monthly rental invoices to tenants and follow up for timely collections
• Coordinate rental invoices for properties taken on rent
• Coordinate execution and registration of Leave & License / Lease Agreements with Legal, Finance, Leasing, and other stakeholders
• Manage vendors and service providers to ensure uninterrupted office and property operations
• Provide administrative and coordination support to the Sr. VP Projects, including calendar management, meetings, travel, follow-ups, action points, and reimbursements
• Work closely with Projects, Leasing, Finance, Legal, Procurement, HR, Senior Management, tenants, landlords, contractors, consultants, vendors, RWAs, and government/utility authorities

Skills

Property management

Facilities management

Vendor management

Tenant liaison

Operations coordination

Budgeting

Job description

Administration & Property Management

Location : BKC , Mumba i

Job Summary:

We are looking for an experienced professional to manage the end-to-end Administration and Property Management of the Company's existing and future offices, site offices, and owned/rented properties. The role will be responsible for ensuring smooth day-to-day operations, property maintenance, facilities management, statutory coordination, tenant management, handovers, and execution of property-related works.

Key Responsibilities:

• Manage complete administration and day-to-day operations of offices and site offices


• Oversee housekeeping, security, stationery, pantry/grocery supplies, office consumables, repairs, maintenance, and other administrative requirements


• Manage operations and maintenance of Company-owned and rented properties


• Coordinate MEP requirements, including electrical, plumbing, HVAC, and other facility-related works


• Manage snagging and de-snagging activities and ensure timely closure of defects


• Coordinate interior, renovation, refurbishment, and property-related projects with contractors, consultants, and vendors through execution and handover


• Maintain property records, maintenance schedules, agreements, deposits, and other relevant documentation


• Coordinate premises takeover from the Leasing Team and complete agreed works before tenant handover


• Manage tenant possession, post-handover requirements, and resolution of property-related issues


• Coordinate with RWAs, societies, building management, government authorities, and utility agencies for NOCs and property-related formalities


• Liaise with BMC, BEST, Adani Electricity, and other relevant authorities for property and utility matters


• Coordinate property tax, electricity meter/bill name changes, utility transfers, NOCs, and other statutory/property formalities


• Raise monthly rental invoices to tenants and follow up for timely collections


• Coordinate rental invoices for properties taken on rent


• Coordinate execution and registration of Leave & License / Lease Agreements with Legal, Finance, Leasing, and other stakeholders


• Manage vendors and service providers to ensure uninterrupted office and property operations


• Provide administrative and coordination support to the Sr. VP Projects, including calendar management, meetings, travel, follow-ups, action points, and reimbursements


• Work closely with Projects, Leasing, Finance, Legal, Procurement, HR, Senior Management, tenants, landlords, contractors, consultants, vendors, RWAs, and government/utility authorities