Front Office Executive – HR & Admin

Sharedpro Technologies Pvt Ltd.; Vadodara; On-site; INR 201,000 - 357,000; Full time

Job summary

Sharedpro Technologies Pvt Ltd. in Vadodara is seeking an organized professional to manage the front desk and assist HR and administration for a child development center.

You will handle inquiries, schedule consultations with parents, register patients, collect payments, and maintain records, ensuring a welcoming environment. Additionally, you will support onboarding, attendance, and internal HR communications, while coordinating daily center activities, sessions, and supplies.

Qualifications

• Graduate in any discipline.
• Strong communication and interpersonal skills.
• Proficient in MS Office and Excel; good documentation habits.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information responsibly.

Responsibilities

• Front Desk & Patient Coordination: Handle inquiries, schedule consultations, register patients, and maintain records.
• HR Responsibilities: Coordinate interviews, onboarding, attendance, and HR documentation.
• Center Administration: Manage daily schedules, sessions, rooms, supplies, and center expenses.

Skills

Communication skills

Interpersonal skills

MS Office

Excel

Documentation

Data confidentiality

Education

Bachelor's degree

Tools

MS Office Suite

Excel

Job description

We are looking for an organized and proactive individual to manage the front desk, support HR activities, and coordinate the daily administrative operations of our child development center.

Key Responsibilities

1. Front Desk & Patient Coordination

• Handle incoming inquiries and follow up with leads to schedule consultations.
• Coordinate therapist schedules and appointment timings with parents.
• Manage patient registrations and maintain accurate records.
• Collect payments, issue receipts, and maintain billing records.
• Ensure a welcoming and organized experience for parents and children.

2. HR Responsibilities

• Coordinate interview scheduling and candidate communication.
• Assist with employee onboarding, joining formalities, and documentation.
• Maintain employee attendance, leave records, and personnel files.
• Support employee engagement activities and internal HR communication.
• Assist in preparing HR letters and maintaining employee documentation.

3. Center Administration

• Coordinate daily schedules and ensure the smooth functioning of center activities.
• Maintain patient files, consultation records, and appointment registers.
• Coordinate with therapists regarding session schedules and room availability.
• Ensure therapy rooms and common areas are ready for scheduled sessions.
• Monitor the availability of therapy materials, stationery, and essential center supplies.
• Coordinate with parents regarding appointments, rescheduling, and session-related updates.
• Maintain records of center-related expenses, bills, and payments.

Requirements

• Graduate in any discipline.
• Good communication and interpersonal skills.
• Basic knowledge of MS Office, Excel, and documentation.
• Strong organizational skills and attention to detail.
• Ability to handle confidential patient and employee information responsibly.