Front Office Executive

Q1 Technologies; Sector 10; On-site; INR 300,000 - 540,000; Full time

Job summary

Q1 Technologies in Uttar Pradesh is seeking a professional Front Office Executive to be the face of the company and first point of contact for visitors and employees. The role requires excellent communication, a polished demeanor, and the ability to manage front-office and administrative tasks efficiently.

You will handle the reception, meetings, records, pantry and housekeeping coordination, and support HR by sourcing candidates and maintaining data.

Qualifications

• Graduate from a recognized university.
• 15 years of relevant experience in front office, reception, administration, or a similar role.
• Exposure to HR functions and secretarial practices is an added advantage.
• Excellent spoken and written English communication skills.
• Good computer proficiency with MS Office and Internet applications.
• Experience in International BPOs encouraged.

Responsibilities

• Manage the reception area, including the EPABX and telephone systems.
• Coordinate meetings, interviews, appointments, and visitor schedules.
• Maintain office records, documents, files, and other administrative records.
• Ensure smooth administration and day-to-day upkeep of the office.
• Coordinate and supervise housekeeping and pantry staff.
• Maintain and manage inventory of pantry, housekeeping, and stationery items and ensure timely issuance as required.
• Support the HR team in sourcing candidates for night-shift requirements through LinkedIn and various recruitment portals.
• Assist the HR team with preparing and maintaining relevant data and reports.
• Handle other front-office and administrative duties as assigned.

Job description

Front Office Executive

Job Title: Front Office Executive
Work Location: [Location]
Employment Type: Full-Time
Work Timings: 10:00 AM to 7:00 PM
Experience: 1 to 5 Years

Job Summary

We are looking for a professional and well-organized Front Office Executive to be the face of the company and the first point of contact for visitors and employees. The ideal candidate should have excellent communication skills, a professional attitude, and the ability to manage front-office and administrative responsibilities efficiently.

Key Responsibilities

• Manage the reception area, including the EPABX and telephone systems.
• Coordinate meetings, interviews, appointments, and visitor schedules.
• Maintain office records, documents, files, and other administrative records.
• Ensure smooth administration and day-to-day upkeep of the office.
• Coordinate and supervise housekeeping and pantry staff.
• Maintain and manage inventory of pantry, housekeeping, and stationery items and ensure timely issuance as required.
• Support the HR team in sourcing candidates for night-shift requirements through LinkedIn and various recruitment portals.
• Assist the HR team with preparing and maintaining relevant data and reports.
• Handle other front-office and administrative duties as assigned.

Preferred Candidate Profile

• Graduate from a recognized university.
• 15 years of relevant experience in front office, reception, administration, or a similar role.
• Candidates with exposure to HR functions and secretarial practices will have an added advantage.
• Excellent spoken and written English communication skills.
• Good computer proficiency with working knowledge of MS Office and Internet applications.
• Candidates with experience in International BPOs are also encouraged to apply.
• Should possess good interpersonal, organizational, and multitasking skills.
• Professional appearance and a customer-service-oriented approach.