Front Office Executive

Talent Corner HR Services Pvt Ltd; Mumbai; On-site; INR 350,000 - 500,000; Full time

Job summary

Talent Corner HR Services Pvt Ltd in Mumbai seeks a proactive Front Office Executive to be the first point of contact, greet visitors, handle inquiries, and support smooth office operations.

A core duty is MD calendar management: scheduling meetings, prioritizing appointments, sending reminders, and preventing conflicts while maintaining a professional, courteous environment for clients and staff.

Qualifications

• Bachelor's degree in a relevant field is required.
• 1–4 years of front office/reception/guest relations experience.
• Fluency in English, Marathi and Hindi.

Responsibilities

• Greet visitors and manage inquiries to direct them appropriately.
• Handle calls, emails, and correspondence efficiently.
• Coordinate MD calendar and appointments, prioritizing scheduling.
• Provide general administrative support and maintain records.
• Manage conference room bookings and prepare meeting materials.
• Maintain visitor logs and hospitality.
• Liaise with vendors for office maintenance and supplies.
• Ensure confidentiality of MD schedule and sensitive information.

Skills

Customer Service

Multitasking

Technical Proficiency

Organizational Skills

Confidentiality

Education

Bachelor’s degree in Business Administration, Commerce, or related field

Job description

About the Company: The company is known for delivering high-quality residential and commercial projects across Mumbai and Thane. Their portfolio includes luxury high-rise towers, gated communities, and modern commercial complexes.

About the Role: The Front Office Executive serves as the first point of contact for clients, visitors, and stakeholders. This role ensures smooth office operations by managing reception duties, coordinating administrative tasks, and maintaining a professional environment. A critical responsibility includes managing the calendar of the Managing Director (MD) to ensure seamless scheduling and prioritization.

Responsibilities:

• Reception Management – Greet visitors, handle inquiries, and direct them appropriately.
• Communication Handling – Manage phone calls, emails, and correspondence efficiently.
• Visitor Coordination – Schedule appointments, maintain visitor logs, and ensure hospitality.
• Administrative Support – Assist with filing, documentation, and office supplies management.
• Meeting Assistance – Coordinate conference room bookings and prepare meeting materials.
• MD Calendar Management – Maintain and update the MD's calendar, schedule meetings, prioritize appointments, send reminders, and prevent conflicts.
• Record Maintenance – Maintain accurate records of office activities and staff attendance.
• Vendor Liaison – Coordinate with service providers for office maintenance and supplies.

Qualifications:

• Bachelor’s degree in Business Administration, Commerce, or related field.
• 1–4 years of experience in front office / reception / Guest relations with a pleasing personality.
• Fluency in English, Marathi & Hindi.

Required Skills:

• Customer Service – Professional demeanor with client-centric approach.
• Multitasking Ability – Efficiently handle multiple tasks under pressure.
• Technical Proficiency – Familiarity with MS Office, email systems, and office equipment.
• Organizational Skills – Attention to detail and structured work habits.
• Confidentiality – Ability to handle sensitive information with discretion, especially regarding MD's schedule.

Pay range and compensation package: [Insert pay range or salary or compensation details here]

Equal Opportunity Statement: [Include a statement on commitment to diversity and inclusivity.]