Front Office Executive

TekWissen India; Bengaluru; On-site; INR 500,000 - 700,000; Full time

Job summary

TekWissen India is seeking a smart, organized Front Office Executive to manage the front desk, handle calls and emails, coordinate meetings, and support HR and admin in a fast-paced IT environment.

You will greet visitors, maintain records, arrange transport coordination, order supplies, and liaise with vendors while upholding a professional image and courteous service.

Qualifications

• Basic computer knowledge (MS Office, email handling)
• Strong coordination and organizational skills
• Ability to multitask and manage time effectively
• Polite, presentable, and service-oriented attitude
• Educational Qualification: Any Graduate (Administration or related field preferred)

Responsibilities

• Handle incoming calls, emails, and direct inquiries to appropriate departments
• Maintain visitor records and issue visitor passes
• Manage meeting room bookings and coordinate hospitality arrangements
• Receive and distribute couriers, parcels, and official documents
• Maintain front office cleanliness and presentation
• Provide Administrative Support to HR and other departments as required
• Maintain office supplies inventory and coordinate procurement
• Maintain records, files, and office documentation
• Coordinate with vendors for office maintenance and services

Skills

MS Office

Email handling

Coordination

Multitasking

Customer service

Professionalism

Education

Any Graduate

Job description

Shift Timing: US shift (6:30 PM IST to 3:30 AM IST)

Overview:

TekWissen Group is a workforce management provider throughout India and many other countries in the world.

Job Description:

• We are seeking a smart, organized, and customer-focused Front Office Executive to manage front desk operations while providing administrative and transport coordination support.
• The ideal candidate should possess excellent communication and interpersonal skills, a professional attitude, and the ability to manage multiple responsibilities efficiently in a fast-paced IT environment.
• The candidate should warmly welcome and assist clients, visitors, and guests, ensuring a positive first impression of the organization.
• They should represent TekWissen with professionalism, courtesy, and confidence, delivering an exceptional visitor experience and maintaining the company's professional image at all times.
• The candidate should be capable of handling multiple visitors and internal stakeholders simultaneously while ensuring smooth front office operations and effective coordination with internal teams.
• Should maintain a professional and polished appearance in line with corporate standards.

Key Responsibilities:

• Handle incoming calls, emails, and direct inquiries to appropriate departments
• Maintain visitor records and issue visitor passes
• Manage meeting room bookings and coordinate hospitality arrangements
• Receive and distribute couriers, parcels, and official documents
• Maintain front office cleanliness and presentation
• Administrative Support
• Provide administrative assistance to HR and other departments as required
• Maintain office supplies inventory and coordinate procurement
• Maintain records, files, and office documentation
• Coordinate with vendors for office maintenance and services

Required Skills:

• Basic computer knowledge (MS Office, email handling)
• Strong coordination and organizational skills
• Ability to multitask and manage time effectively
• Polite, presentable, and service-oriented attitude
• Educational Qualification
• Any Graduate (Administration or related field preferred)

Preferred Qualities:

• Experience in front office/reception in an IT or corporate environment
• Knowledge of transport coordination or facility management
• Ability to handle pressure and urgent requests
• Office-based role in a professional software company setup
• Interaction with employees, clients, vendors, and management on a daily basis

TekWissen® Group is an equal opportunity employer supporting workforce diversity.