Front Office Assistant

Soho House & Co; Mumbai; On-site; INR 300,000 - 450,000; Full time

Benefits offered by this job

Two Week-offs a week

Discount on Food and rooms

Discount on all Cowshed products

Continuous training opportunities

Local Pension plan and Health Scheme

Job summary

A hospitality group is seeking a motivated individual to manage guest registration and room assignments, ensuring an exceptional guest experience. The ideal candidate will possess strong people skills, be dependable and punctual, and have administrative capabilities. Responsibilities include coordinating room assignments and maintaining communications with housekeeping. This role requires a positive mindset and problem-solving abilities to create a welcoming environment for guests.

Qualifications

• Experience in hospitality, understanding operations.
• Ability to manage a small team and motivate them.
• Strong communication skills with colleagues.

Responsibilities

• Register guests and assign rooms, accommodating special requests.
• Assist in preregistration and room blocking for reservations.
• Understand and adhere to proper cash handling procedures.
• Maintain guest room key storage and process check-outs.
• Coordinate room status with housekeeping and maintain cleanliness at the front desk.

Skills

Good people skills

Positive attitude

Problem-solving skills

Comfortable with administrative tasks

Team management

Job description

Overview

Soho House & Co is a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally.

The Mission…

Soho House is a platform for creativity and a space for its diverse membership to have fun, connect, discover and grow. Our passion is people, and we put members and our team at the heart of everything we do. We promote equality, respect and kindness within our walls, and in every community we create around the world.

Soho House offers competitive compensation packages for our team members that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career.

Membership

• Two Week-offs a week
• Discount on Food, wine-spirits & rooms
• Discount on all Cowshed products (up to 50%)
• Cookhouse & House Tonic: Our Cookhouse & Tonic Programmes offer unique food and drink Training, events and opportunities to inspire and educate.
• Continuous training to develop yourself personally and professionally
• Local Pension plan and Health Scheme

What We Are Looking For

We are primarily looking for someone who is used to working in hospitality as the position requires understanding of how operations work. You are good with people and have a positive attitude and good problem-solving skills.

You are also comfortable with systems and administrative tasks and with managing a little team and keep them motivated.

Furthermore, we would like you to be able to say yes to the following:

Team player who communicates well with all colleagues

Punctual, reliable and trustworthy

Sense of urgency

Yes, yes, yes mentality

The role…

• Register guests and assigns rooms. Accommodates special requests whenever possible.
• Assists in preregistration and blocking of rooms for reservations.
• Thoroughly understand and adheres to proper credit, check- cashing, and cash handling policies and procedures.
• Understands room status and room status tracking.
• Knows room locations, types of rooms available, and room rates.
• Must be sales-minded. Presents options and alternatives to guests and offers assistance in making choices.
• Uses suggestive selling techniques to sell rooms and to promote other services of the hotel.
• Knows the location and types of available rooms as well as the activities and services of the property.
• Coordinates room status updates with the housekeeping department by notification housekeeping of all check outs, late checkouts, early check-ins, special requests, and day use rooms.
• Possesses a working knowledge of the reservations department. Takes same day reservations and future reservations when necessary. Knows cancellation procedures.
• Maintains guest room key storage and maintains and supervises access to safe deposit boxes.
• File room keys (only for manual room key hotels)
• Knows how to use front office equipment.
• Process guest check-outs.
• Performing cashier related functions like posting charges to guest accounts, raising paid out's, currency exchange,
• Follows procedures for issuing and closing safe deposit boxes used by guests.
• Works closely with the housekeeping department in the keeping room status reports up to date and coordinates requests for maintenance and repair work.
• Performs cashiering tasks like bill / invoice settlement, posting charges to the guest, paid out’s, Foreign currency exchange etc.
• Uses proper mail, package, and message handling procedures. Courier Mail Register
• Reads and initials the pass-on log and bulletin board daily. Is aware of daily activities and meetings taking place in the hotel.
• Reports any unusual occurrences or requests to the manager or assistant manager.
• Knows all safety and emergency procedures, Is aware of accident prevention policies.
• Maintains the cleanliness and neatness of the front desk area.