Administrative Executive

Rusk Media; Mumbai; On-site; INR 300,000 - 540,000; Full time

Job summary

Rusk Media in Mumbai seeks an Admin Executive to manage day-to-day administrative operations of the Mumbai office, ensuring smooth functioning and high standards of cleanliness and organisation.

The role covers guest house bookings, housekeeping coordination, vendor management, office supplies, facilities maintenance, and timely documentation, with a proactive, hands-on approach in a fast-paced environment.

Qualifications

• 3+ years of experience in office administration, facilities, workplace management, or a similar role.
• Candidates based in Mumbai.
• Strong organisational and coordination skills with excellent attention to detail.
• Ability to independently manage multiple priorities in a fast-paced and dynamic work environment.
• Hands-on, proactive, and solution-oriented approach.
• Good communication and interpersonal skills.
• Ability to coordinate effectively with vendors, housekeeping staff, employees, and external stakeholders.
• Comfortable taking ownership and working with minimal supervision.

Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of the Mumbai office.
• Oversee guest house management, including bookings, upkeep, supplies, and coordination.
• Manage and coordinate housekeeping staff, including attendance, schedules, daily tasks, and overall performance.
• Coordinate with vendors, service providers, and building management for office-related requirements.
• Ensure adequate availability of office supplies, stationery, pantry supplies, and other essentials.
• Handle maintenance, repairs, and facility-related issues and ensure timely resolution.
• Maintain administrative records, invoices, bills, and other relevant documentation.
• Support employee requirements related to office facilities and administration.
• Coordinate logistics and arrangements for meetings, visitors, events, and other office requirements.
• Ensure the office and guest house maintain high standards of cleanliness, hygiene, and upkeep.
• Identify administrative gaps proactively and take ownership of resolving them.

Job description

About the Role

We are looking for an Admin Executive to manage and oversee day-to-day administrative operations across our Mumbai office. This role is ideal for someone who is highly organised, proactive, hands-on, and comfortable working in a fast-paced environment.

The person will be responsible for ensuring the smooth functioning of office administration, guest house operations, housekeeping, vendors, and other administrative requirements.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth functioning of the Mumbai office.
• Oversee guest house management, including bookings, upkeep, supplies, and coordination.
• Manage and coordinate housekeeping staff, including attendance, schedules, daily tasks, and
• overall performance.
• Coordinate with vendors, service providers, and building management for office-related
• requirements.
• Ensure adequate availability of office supplies, stationery, pantry supplies, and other essentials.
• Handle maintenance, repairs, and facility-related issues and ensure timely resolution.
• Maintain administrative records, invoices, bills, and other relevant documentation.
• Support employee requirements related to office facilities and administration.
• Coordinate logistics and arrangements for meetings, visitors, events, and other office requirements.
• Ensure the office and guest house maintain high standards of cleanliness, hygiene, and upkeep.
• Identify administrative gaps proactively and take ownership of resolving them.

What We’re Looking For

• 3+ years of experience in office administration, facilities, workplace management, or a similar role.
• Candidates based in Mumbai.
• Strong organisational and coordination skills with excellent attention to detail.
• Ability to independently manage multiple priorities in a fast-paced and dynamic work
• environment.
• Hands-on, proactive, and solution-oriented approach.
• Good communication and interpersonal skills.
• Ability to coordinate effectively with vendors, housekeeping staff, employees, and external
• stakeholders.
• Comfortable taking ownership and working with minimal supervision.

Why Join Us?

You’ll be part of a fast-growing, dynamic media company where the role will have significant ownership and visibility across the Mumbai office and administrative operations