Front Office and Admin Associate

Noesys Software Pvt. Ltd.; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Noesys Software Pvt. Ltd. in Bengaluru seeks a Front Office and Admin Associate to manage the reception, greet visitors, answer calls, and coordinate office operations on site. You will support day-to-day administration, including courier/mail, meeting room bookings, and vendor coordination.

The role requires strong communication in English and Kannada, professional appearance, and the ability to handle multiple tasks with confidentiality. This is a full-time, on-site position based in Bengaluru.

Qualifications

• Experience in receptionist duties and visitor management.
• Ability to handle check-in and front desk operations.
• Excellent communication in English and Kannada.
• Ability to coordinate with accounting, compliance and HR teams.
• Maintain confidentiality and professional appearance.

Responsibilities

• Manage reception area and direct visitors.
• Answer and route phone calls; handle inquiries.
• Coordinate courier, mail, and meeting room bookings.
• Support office administration and vendor coordination.
• Provide courteous customer service to stakeholders.

Skills

Phone etiquette

Receptionist duties

Visitor management

Telephonic screening

Admin tasks

Petty cash

HR & finance coordination

Office tools

English Kannada

Time management

Tools

MS Office

Job description

Company Description Noesys Software Pvt. Ltd. is built on the philosophy of analysis, perception, and thoughtful problem-solving, applying this mindset to every customer engagement. The company focuses on helping organizations analyze and achieve their business objectives through customer-centric technology solutions. Its mission is to be the partner of choice, creating an ecosystem where business and IT effectively complement each other. Noesys emphasizes measurable value-add in every project and prioritizes high levels of customer satisfaction.

Role Description The Front Office and Admin Associate is a full-time, on-site role based in Bengaluru. This role involves managing the reception area, welcoming visitors, handling check-in procedures, and directing guests and callers to the appropriate contacts. The associate will answer and route phone calls, respond to general inquiries, and support day-to-day office administration such as maintaining records, coordinating courier and mail services, and assisting with meeting room bookings, coordiinating with vendors, administrative, accounting and HR teams. Additional responsibilities include providing courteous customer service to internal and external stakeholders, supporting basic facility coordination, and ensuring a professional, organized office environment.

Qualifications

• Strong Phone Etiquette and Communication skills, with the ability to interact professionally with diverse stakeholders.
• Experience with Receptionist Duties and Check-in processes, including visitor management and front desk operations.
• Handling visitors and vendors at the reception.
• First level of telephonic screening of interview candidates, conducting background checks, complete onboarding formalities.
• Handling administrative tasks, coordinating with accounting, compliance and other teams for reporting, financial statements and so on.
• Managing petty cash register, payments to vendors and so on.
• Coordinate HR and Accounting processes with respective team members and external agencies.
• Proficiency in basic office tools (e.g., email, word processing, spreadsheets) and comfort using phone and communication skills in English and Kannada.
• Attention to detail, time management, and organizational skills to handle multiple administrative tasks efficiently.
• Ability to maintain confidentiality, demonstrate reliability, and uphold a neat, professional appearance.