Front Desk Executive (0-1 Years)

BDI Group (India); Mumbai; On-site; INR 180,000 - 300,000; Full time

Job summary

BDI Group (India) is seeking an Office Operations Assistant to support day-to-day administration, supervise staff, and coordinate with vendors. The role includes managing front-desk activities, inventory, pantry operations, and facility services.

The ideal candidate has 0–1 year of experience, strong communication skills, and proficiency with MS Office. A professional demeanor and customer-service orientation are essential for success in a busy office environment.

Qualifications

• High school diploma or equivalent; a Bachelor's degree in Business Administration or related field is a plus.
• Proven experience as Receptionist/Office Assistant or similar admin role; exceptional verbal and written communication.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and basic office equipment handling.
• Basic financial acumen for handling invoices and petty cash.
• Professional demeanour with a strong customer-service orientation.

Responsibilities

• Office Operations & Staff Supervision: Manage and supervise office support staff for smooth day-to-day operations.
• Oversee front-desk activities, welcoming visitors and handling calls professionally.
• Inventory & Supplies Management: Maintain stationery inventory, stock records, and pantry operations.
• Vendor & Facility Management: Coordinate with vendors for services and ensure cleanliness and timely delivery.
• Manage meeting rooms and ensure setup and availability of facilities; handle bills and invoices.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Customer service

Multi-tasking

Office etiquette

Education

High school diploma or equivalent

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Billing basics

Job description

Working Days & Timings: Monday - Saturday (2nd & 4th Saturdays WFH) | 10 AM - 7PM

Experience- 0-1 Years

Key Responsibilities:

1. Office Operations & Staff Supervision

• Manage and supervise office support staff to ensure smooth and efficient day-to-day operations.
• Oversee front-desk activities, welcoming visitors, handling incoming calls, and directing inquiries to the appropriate personnel in a professional manner.

2. Inventory & Supplies Management

• Maintain stationery inventory and stock records, including monitoring stock levels and arranging replenishment as required.
• Oversee pantry operations, including managing supplies, ensuring cleanliness, and coordinating effectively with pantry staff.

3. Vendor & Facility Management

• Coordinate with vendors and service providers for office-related requirements, services, and supplies, ensuring competitive pricing and timely service delivery.
• Monitor housekeeping activities and ensure that high standards of cleanliness and hygiene are consistently maintained throughout the office premises.
• Manage meeting and conference rooms, including ensuring proper setup, cleanliness, and the availability of required technical and physical facilities.
• Handle and process bills and invoices, ensuring proper documentation, verification, and timely submission for payment processing.
• Manage petty cash transactions, maintain accurate records, and ensure proper supporting documents and receipts are available for all expenses.

Qualifications & Skills

• High school diploma or equivalent; a Bachelor’s degree in Business Administration or a related field is a plus.
• Proven experience working as a Receptionist, Office Assistant, or in a similar administrative role. Exceptional verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and basic office equipment handling.
• Basic financial acumen for handling invoices and petty cash.
• Professional demeanour with a strong customer-service orientation.