Front Desk Executive

Wellarence Ray; Sector 10; On-site; INR 400,000 - 640,000; Full time

Job summary

Wellarence Ray is seeking a capable Office Administrator to handle front desk operations in our Uttar Pradesh location. The role covers visitor management, communications, mail handling, and general administrative support to ensure smooth daily operations.

The ideal candidate should hold a Bachelor’s degree or diploma in related fields and possess 5–10 years of experience in front desk, reception, or customer service.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with office equipment (printers, scanners, multi-line phone systems) or PMS/OPERA.

Responsibilities

• Visitor Management: Greet clients, guests or patients and issue visitor badges or logs.
• Communications: Answer, screen and route calls, take messages, manage official email correspondence.
• Mail & Courier Handling: Sort and distribute mail, packages and deliveries, prepare outgoing correspondence.
• Administrative Support: Maintain filing systems, update spreadsheets, record meeting minutes, handle basic bookkeeping or invoicing.
• Office Coordination: Monitor and order office supplies, manage meeting room bookings, coordinate with facilities or maintenance for equipment upkeep.

Skills

Microsoft Office

Education

Bachelor's degree or diploma in Hotel Management, Business Administration, Mass Communications, or Office Management

Tools

PMS/OPERA

Job description

Roles and Responsibilities

• Visitor Management: Greet clients, guests, or patients warmly, issue visitor badges or logs, and announce arrivals to management or staff.
• Communications: Answer, screen, and route incoming phone calls, take messages, and manage official email correspondence.
• Mail & Courier Handling: Sort and distribute incoming mail, packages, and deliveries, while preparing outgoing correspondence.
• Administrative Support: Maintain filing systems, update spreadsheets, record meeting minutes, and handle basic bookkeeping or invoicing.
• Office Coordination: Monitor and order office supplies, manage meeting room bookings, and coordinate with facilities or maintenance for equipment upkeep.

Required Qualifications & Education

• Education: A Bachelor's degree or diploma in Hotel Management, Business Administration, Mass Communication, or Office Management.
• Experience: Generally 5 to 10 years of experience in a front desk, reception, or customer service role.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with office equipment (printers, scanners, multi-line phone systems) or industry-specific software like PMS/OPERA.