Front Desk Administrative Executive

BDI Group (India); Mumbai; On-site; INR 279,000 - 391,000; Full time

Job summary

BDI Group (India) is seeking a capable Office Administrator to oversee daily office operations and supervise support staff. You will coordinate front-desk activities, manage inventory and pantry supplies, and liaise with vendors to ensure timely services and cost efficiency.

The role requires strong organizational skills, good communication, and proficiency in MS Office. A bachelor’s degree is a plus, with 1–2 years of relevant experience desirable for handling invoices and petty cash.

Qualifications

• High school diploma or equivalent; a Bachelor’s degree in Business Administration or a related field is a plus.
• Proven experience working as a Receptionist, Office Assistant, or in a similar administrative role. Exceptional verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and basic office equipment handling.
• Basic financial acumen for handling invoices and petty cash.
• Professional demeanour with a strong customer-service orientation.

Responsibilities

• Manage and supervise office support staff to ensure smooth and efficient day-to-day operations.
• Oversee front-desk activities, welcoming visitors, handling incoming calls, and directing inquiries to the appropriate personnel in a professional manner.
• Maintain stationery inventory and stock records, including monitoring stock levels and arranging replenishment.
• Oversee pantry operations, including managing supplies, ensuring cleanliness, and coordinating effectively with pantry staff.
• Coordinate with vendors and service providers for office-related requirements, services, and supplies, ensuring competitive pricing and timely service delivery.
• Monitor housekeeping activities and ensure that high standards of cleanliness and hygiene are consistently maintained throughout the office premises.
• Manage meeting and conference rooms, including ensuring proper setup, cleanliness, and the availability of required technical and physical facilities.
• Handle and process bills and invoices, ensuring proper documentation, verification, and timely submission for payment processing.
• Manage petty cash transactions, maintain accurate records, and ensure proper supporting documents and receipts are available for all expenses.

Skills

Verbal and written communication

Organizational skills

MS Office proficiency

Customer-service orientation

Time-management

Education

Bachelor’s degree in Business Administration or related field

High school diploma or equivalent

Tools

MS Office Suite

Job description

Working Days & Timings: Monday – Saturday (2nd & 4th Saturdays WFH) | 10 AM – 7PM

Experience- 1-2 Years

Key Responsibilities:

1. Office Operations & Staff Supervision

• Manage and supervise office support staff to ensure smooth and efficient day-to-day operations.
• Oversee front-desk activities, welcoming visitors, handling incoming calls, and directing inquiries to the appropriate personnel in a professional manner.

2. Inventory & Supplies Management

• Maintain stationery inventory and stock records, including monitoring stock levels and arranging replenishment as required.
• Oversee pantry operations, including managing supplies, ensuring cleanliness, and coordinating effectively with pantry staff.

3. Vendor & Facility Management

• Coordinate with vendors and service providers for office-related requirements, services, and supplies, ensuring competitive pricing and timely service delivery.
• Monitor housekeeping activities and ensure that high standards of cleanliness and hygiene are consistently maintained throughout the office premises.
• Manage meeting and conference rooms, including ensuring proper setup, cleanliness, and the availability of required technical and physical facilities.
• Handle and process bills and invoices, ensuring proper documentation, verification, and timely submission for payment processing.
• Manage petty cash transactions, maintain accurate records, and ensure proper supporting documents and receipts are available for all expenses.

Qualifications & Skills

• High school diploma or equivalent; a Bachelor’s degree in Business Administration or a related field is a plus.
• Proven experience working as a Receptionist, Office Assistant, or in a similar administrative role. Exceptional verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and basic office equipment handling.
• Basic financial acumen for handling invoices and petty cash.
• Professional demeanour with a strong customer-service orientation.