Finance Executive – Accounts Payable and Vendor Reconciliation

smiles.ai; Bengaluru; Vor Ort; INR 300.000 - 500.000; Vollzeit

Zusammenfassung

smiles.ai in Bengaluru seeks a Finance Executive responsible for ensuring accurate and timely vendor payments, reconciliation and payment controls.

You will review vendor invoices, verify POs, prepare payment schedules and maintain audit trails. The ideal candidate has 2–4 years in AP, strong Excel skills and experience with Tally/ERP, GST and TDS, and can coordinate with clinics and vendors.

Qualifikationen

• 2–4 years of experience in accounts payable, vendor reconciliation and payment processing.
• Proficient in Tally/ERP systems, Excel, GST and TDS.
• Experience in a multi-location healthcare, retail or service business would be preferred.
• Strong attention to detail and ability to follow defined control processes.
• Comfort coordinating with clinics, procurement teams, department heads and vendors.

Aufgaben

• Review vendor invoices and supporting documents before processing.
• Verify purchase orders, approvals, goods/service receipts, contractual terms and payment due dates.
• Prepare the payment schedule and ensure all approved payments are made on time.
• Perform vendor ledger reconciliations and resolve differences promptly.
• Obtain and reconcile vendor statements periodically.
• Maintain a complete invoice and payment audit trail.
• Identify duplicate invoices, incorrect payments, advances and long-pending balances.
• Reconcile advances paid to vendors and ensure timely adjustment against invoices.
• Coordinate with procurement, clinic and department owners for missing documents and approvals.
• Support monthly book closure, expense provisioning and audit requirements.
• Maintain accounts-payable ageing and maintain overdue or disputed items.
• Assist with bank reconciliation and other finance-control activities as required.

Kenntnisse

Accounts payable

Vendor reconciliation

Payment processing

Attention to detail

Coordination

Tools

Tally/ERP systems

Excel

GST

TDS

Jobbeschreibung

Finance Executive – Accounts Payable and Vendor Reconciliation

2-4

Full-Time

We require a Finance Executive responsible for ensuring accurate and timely vendor payments, reconciliation and payment controls.

Preferred profile:

• 2–4 years of experience in accounts payable, vendor reconciliation and payment processing.
• Good working knowledge of Tally/ERP systems, Excel, GST and TDS.
• Experience in a multi-location healthcare, retail or service business would be preferred.
• Strong attention to detail and ability to follow defined control processes.
• The person should be comfortable coordinating with clinics, procurement teams, department heads and vendors.

Key responsibilities:

• Review vendor invoices and supporting documents before processing.
• Verify purchase orders, approvals, goods/service receipts, contractual terms and payment due dates.
• Prepare the payment schedule and ensure all approved payments are made on time.
• Perform vendor ledger reconciliations and resolve differences promptly.
• Obtain and reconcile vendor statements periodically.
• Maintain a complete invoice and payment audit trail.
• Identify duplicate invoices, incorrect payments, advances and long-pending balances.
• Reconcile advances paid to vendors and ensure timely adjustment against invoices.
• Coordinate with procurement, clinic and department owners for missing documents and approvals.
• Support monthly book closure, expense provisioning and audit requirements.
• Maintain accounts-payable ageing and maintain overdue or disputed items.
• Assist with bank reconciliation and other finance-control activities as required.