Finance and Office Manager

Alliance Recruitment Agency; Mumbai; On-site; INR 600,000 - 850,000; Full time

Job summary

Alliance Recruitment Agency is seeking an Office Manager to oversee daily operations in Mumbai. You will supervise administrative staff, manage procurement, and coordinate facility maintenance while ensuring compliance with company policies.

The role covers HR support, payroll oversight, and financial reporting to help maintain smooth business functions. Strong organizational, communication, and confidentiality skills are essential for success in this position.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience in financial management and office administration.
• Strong knowledge of accounting principles and relevant financial regulations.
• Proficiency in financial software and Microsoft Office Suite.
• Excellent organizational and multitasking abilities, with attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee daily office operations and supervise administrative staff.
• Manage procurement of office supplies and equipment.
• Coordinate office maintenance and repairs.
• Implement and uphold office policies and procedures.
• Organize company events, meetings, and other internal functions.
• Monitor office supplies and reorder as needed to maintain stock levels.
• Supervise negotiations with vendors and suppliers to ensure cost‑effective purchasing.
• Track expenses and prepare regular reports on office expenditures.
• Ensure office cleanliness, maintenance, and compliance with safety standards.
• Coordinate repairs, office relocations, or facility upgrades.
• Serve as a point of contact for facility-related issues and manage timely resolutions.
• Assist with recruitment and onboarding processes for new hires.
• Maintain employee records and oversee payroll processing.
• Support employee engagement and development initiatives.
• Manage petty cash and maintain accurate expense records.
• Assist with budget tracking, invoice processing, and preparing monthly expense reports.
• Coordinate with the finance team for timely submission of expense claims and payments.
• Ensure employees have necessary resources and tools for effective communication.
• Act as a liaison between departments to facilitate smooth information flow.
• Coordinate with external vendors and service providers.
• Handle inquiries and correspondence on behalf of the organization.

Skills

Organizational skills

Communication skills

Discretion

Interpersonal skills

Financial software

Education

Bachelor’s degree in Finance, Accounting, Business Administration, or related field

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Office Management:
  
  
  
  • Oversee daily office operations and supervise administrative staff.
  
  
  • Manage procurement of office supplies and equipment.
  
  
  • Coordinate office maintenance and repairs.
  
  
  • Implement and uphold office policies and procedures.
  
  
  • Organize company events, meetings, and other internal functions.
  
  
  
  


• Inventory and Supplies Management:
  
  
  
  • Monitor office supplies and reorder as needed to maintain stock levels.
  
  
  • Supervise negotiations with vendors and suppliers to ensure cost-effective purchasing.
  
  
  • Track expenses and prepare regular reports on office expenditures.
  
  
  
  


• Facilities Management:
  
  
  
  • Ensure office cleanliness, maintenance, and compliance with safety standards.
  
  
  • Coordinate repairs, office relocations, or facility upgrades.
  
  
  • Serve as a point of contact for facility-related issues and manage timely resolutions.
  
  
  
  


• Human Resources Support:
  
  
  
  • Assist with recruitment and onboarding processes for new hires.
  
  
  • Maintain employee records and oversee payroll processing.
  
  
  • Support employee engagement and development initiatives.
  
  
  
  


• Financial Support:
  
  
  
  • Manage petty cash and maintain accurate expense records.
  
  
  • Assist with budget tracking, invoice processing, and preparing monthly expense reports.
  
  
  • Coordinate with the finance team for timely submission of expense claims and payments.
  
  
  
  


• Communication and Coordination:
  
  
  
  • Ensure employees have necessary resources and tools for effective communication.
  
  
  • Act as a liaison between departments to facilitate smooth information flow.
  
  
  • Coordinate with external vendors and service providers.
  
  
  • Handle inquiries and correspondence on behalf of the organization.
  
  
  
  

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.


• Proven experience in financial management and office administration.


• Strong knowledge of accounting principles and relevant financial regulations.


• Proficiency in financial software and Microsoft Office Suite.


• Excellent organizational and multitasking abilities, with attention to detail.


• Strong communication and interpersonal skills.


• Ability to handle confidential information with discretion.