Factory Store Manager

Pramod Confectionary And Food Products; Gaya; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Pramod Confectionary And Food Products in India is seeking an experienced Warehouse Inventory Lead to manage receipt, storage, and dispatch of goods in a fast-paced FMCG environment.

The role focuses on accuracy, cycle counting, and adherence to FIFO/FEFO, safety, and regulatory compliance; you will lead 10–20 staff and coordinate with procurement.

Qualifications

• Bachelor's degree in Business, Logistics, or related field.
• Diploma in Warehouse Management or Supply Chain Operations preferred.
• Minimum 5 years of warehouse/godown management experience in FMCG/manufacturing.
• Hands-on experience with WMS/ERP systems (SAP, Oracle) and cycle counting.
• Proven cost reduction and process improvement initiatives.

Responsibilities

• Receive and inspect 100% of incoming goods within 24 hours of delivery; verify against PO, packing slip, and quality specs.
• Document discrepancies in GRN and initiate expedited resolution within 48 hours.
• Assign SKU, batch number, MFG date, expiry date, location code; enter into WMS/ERP within 24 hours.
• Maintain receiving documentation (GRN, packing lists, QC reports) per retention policy.
• Conduct monthly full physical inventory count for high-value items; cycle count 25% bi-weekly.
• Enforce FIFO/FEFO; track expiry and flag items expiring within 60 days.
• Monitor aging; elevate write-off decisions to procurement.
• Maintain inventory reports: opening balance, receipts, issues, closing balance, variances.

Skills

Advanced MS Excel

Data analysis

Leadership

Attention to detail

Shift work

Education

Bachelor's degree in Business, Logistics or related field

Diploma in Warehouse Management or Supply Chain Operations

Tools

SAP

Oracle ERP

Job description

Role & responsibilities

INVENTORY RECEIPT & VERIFICATION

• Receive and inspect 100% of incoming goods within 24 hours of delivery; verify against Purchase Order (PO), packing slip, and quality specifications
• Identify discrepancies: quantity variance, damaged goods, quality defects; document in Goods Receipt Note (GRN) and initiate expedited resolution within 48 hours
• Perform Quality Inspection: inspect minimum 5% of items or 100% if prior defect rate, document results in QC checklist
• Assign SKU, batch number, manufacturing date, expiry date, location code to each item; enter into WMS/ERP within 24 hours of receipt
• Maintain receiving documentation (GRN, packing lists, QC reports); archive per retention policy

INVENTORY CONTROL & ACCURACY

• Conduct monthly full physical inventory count for high-value items (ABC classification); cycle count 25% of SKUs bi-weekly
• Achieve System-Physical Inventory Match: reconcile discrepancies within 2 days and document root cause
• Enforce FIFO/FEFO: track batch expiry dates in system; flag items expiring within 60 days; ensure 100% dispatch of FEFO items first
• Monitor inventory aging: flag items not moved >6 months; elevate to procurement for write-off or liquidation decision
• Report daily opening balance, receipts, issues, and closing balance in Inventory Register; reconcile variances monthly

ORDER FULFILLMENT & DISPATCH

• Process all purchase orders (PO) within 4 hours of receipt; confirm availability in WMS and reserve stock
• Execute picking: identify correct SKU, verify quantity, check for damage, confirm batch/expiry compliance
• Perform packing: use approved packing materials, affix labels with SKU, batch, quantity, customer info; conduct final QC check
• Achieve Order Accuracy: zero tolerance for wrong SKU, wrong quantity, or missing items; track errors in Fulfillment Report
• Dispatch within agreed SLA: 95%+ within scheduled time window; document dispatch time, vehicle details, and waybill number

LOSS PREVENTION & SHRINKAGE CONTROL

• Implement access controls: restrict godown entry to authorized personnel; maintain entry/exit log
• Conduct surprise inventory spot-checks weekly; investigate any variances.
• Report shrinkage factors: theft, breakage, spillage, evaporation, documentation error; calculate shrinkage % monthly and investigate outliers
• Maintain warehouse security: monitor CCTV footage, conduct quarterly security audits, report incidents to management

WAREHOUSE OPERATIONS & SPACE OPTIMIZATION

• Maintain warehouse cleanliness, organization, and safe working conditions per health & safety standards
• Optimize storage layout: conduct quarterly layout review; target 85% space utilization (80-90% range)
• Monitor temperature/humidity for perishables; maintain logs per requirement; elevate if out of range
• Implement proper racking, stacking, and segregation practices to prevent product damage and ensure accessibility

SAFETY & REGULATORY COMPLIANCE

• Achieve zero safety incidents; conduct daily toolbox talks; ensure 100% PPE compliance
• Pass quarterly safety audits; document and correct non-conformances within defined timeline
• Ensure 100% compliance with documentation: all GRNs complete, all SKUs tagged, all expiry dates recorded, all POs matched to invoices
• Maintain regulatory records: storage permits, hazardous material documentation, inspection reports

TEAM MANAGEMENT & TRAINING

• Supervise warehouse staff; maintain attendance ; address absenteeism and performance gaps within 7 days
• Conduct monthly training: WMS systems, picking accuracy, safety protocols, FIFO compliance; track training records
• Monitor staff productivity: units handled per man-hour

Preferred candidate profile

Education:

• Bachelor's degree in Business, Logistics, Supply Chain Management, or related field
• Diploma in Warehouse Management or Supply Chain Operations (preferred)

Experience:

• Minimum 5 years of warehouse/godown management in FMCG, manufacturing, or similar
• Proven experience managing cycle counts and achieving inventory accuracy
• Hands‑on experience with WMS/ERP systems (SAP, Oracle, or similar)
• Demonstrated cost reduction initiatives and process improvement

Core Competencies:

• Advanced MS Excel; ability to create pivot tables, dashboards, and reports
• Data analysis and root‑cause analysis (RCA) skills
• Strong leadership and discipline; ability to manage 10‑20+ team members
• Detail‑oriented; obsessive about accuracy and compliance
• Willing to work shift hours and be physically present in warehouse operations

Note: Relevant field experience mandatory. Fresher and candidates who applied in the last 6 months need not apply.