Factory HR Executive

Kiron Manufacturing Systems Pvt Ltd; Ahmedabad District; On-site; INR 600,000 - 800,000; Full time

Job summary

Kiron Manufacturing Systems Pvt Ltd in Ahmedabad seeks an Executive HR and Admin to manage HR operations and administrative functions across sites in Ahmedabad Pirana and later at Kheda.

The role covers plant safety, attendance, recruitment, joining formalities, training, compliance, and general admin support, with coordination across IT, facilities, and department heads to ensure smooth daily operations and employee engagement.

Qualifications

• MBA in HR with relevant specialization.
• 5–8 years of HR experience in manufacturing environment.

Responsibilities

• Plant visits to ensure employee safety and PPE compliance.
• Manage biometric attendance data and update missing records.
• Recruit for various positions and liaise with department heads on shortlisted candidates.
• Handle joining and induction processes, collect KYC documents, and onboard new staff.
• Coordinate Training and Development updates and share progress with Management.
• Maintain monthly updates of soft and hard copy legal registers and factory licenses.
• Address salary-related queries and coordinate salary account openings.
• Provide general admin support, housekeeping, guest facilities, and festival arrangements.
• Offer ongoing HR and admin support to factory employees and staff.

Education

MBA in Specialization HR

Job description

Job Description: Executive HR and Admin

Department: HR and Admin

Location: Ahmedabad Pirana and later at Kheda

Reporting: Group Manager - HR and Admin

Key Responsibilities:

1. Plant Visit

• Conduct plant visits to ensure employee safety.
• Verify the use of personal protective equipment (PPE) such as safety shoes, welding helmets, goggles, gloves, etc.

2. Attendance Management

• Download biometric attendance data from Realtime Biometric Software.
• Update missing attendance data.

3. Recruitment Process

• Recruit for various positions.
• Search for candidates from Work India, Naukri.com, Found it job portal.
• Connect with candidates referred by manpower consultants.
• Discuss shortlisted candidate details with the respective department head.
• Provide feedback to candidates for face-to-face or virtual interviews.
• Update candidate details in the Candidate Data Bank.
• Send offer emails to selected candidates.

4. Joining and Induction

• Fill joining form for new shopfloor employees.
• Collect both soft and hard copies of KYC documents from new joiners.
• Share KYC documents with HOD for creating employee profiles and Employee Master.
• Make new staff aware of company and HR policies through induction.
• Arrange induction sessions with all relevant departments and staff.
• Coordinate with IT and Admin team to set up system and seating arrangements for new staff.
• Fill the office belongings form company assets are issued.

5. Training and Development

• Prepare training data as per Training calendar.
• Coordinate with relevant departments to gather updates on learning and development.
• Share progress and improvements with Management.

6. Legal and Compliance

• Updated soft and hard copy legal registers on a monthly basis.
• Handled fresh and renewal applications for factory licenses.
• Prepared necessary documents, obtained approvals and signatures from management.
• Managed UAN activation, KYC updates, and e-nomination in EPFO.
• Processed EPFO transfer claims between employers.
• Resolved factory license-related queries and communicated updates

Attendance:

• Resolved employee salary-related queries of employee.
• Updated missing attendance data.
• Coordinated salary account opening processes.

8. General Administration Support

• Support general admin work.
• Handle housekeeping arrangements, guest facilities, and guest room management.
• Organize festival celebration arrangements.
• Manage overtime and night-stay food arrangements for employees.
• Purchase stationery for office staff.
• Assist in other tasks as assigned by the department head and management.

9. Additional Support:

• Provide ongoing support to factory employees and staff for any HR or administrative needs

Skills and Qualifications:

• MBA in Specialization HR.
• Experience - 5 to 8 Years.