Facility Manager - Hard & Soft Skills

PERSOL; Hyderabad; On-site; INR 300,000 - 520,000; Full time

Job summary

Persol in Hyderabad is seeking an Administrative Assistant to support MIS reporting, dashboards, and facilities management. The role reports to the Facilities & Admin Manager and requires strong organizational skills and attention to detail.

Responsibilities include maintaining maintenance logs, coordinating with vendors, handling ticketing, and supporting office services such as housekeeping and the cafeteria.

Qualifications

• 5+ years of proven experience as a Facilities & Administrative Assistant or in a similar role.
• Bachelor's degree in Information Systems or related field preferred.
• Proficiency in creating and managing MIS reports and dashboards.
• Experience with facilities ticketing systems and processes.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant software.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.

Responsibilities

• Perform preventive and corrective maintenance of facility systems.
• Monitor and maintain HVAC, UPS, electrical panels, DG systems, lighting, plumbing, and water systems.
• Support maintenance of BMS/DDC, CCTV, Access Control, Fire Alarm, VESDA, WLD, and related safety systems.
• Respond to facility tickets and service requests within agreed SLAs.
• Coordinate with external vendors and service providers for repairs and maintenance activities.
• Conduct routine inspections and maintain maintenance logs and compliance records.
• Support office fit-outs, seating modifications, and infrastructure projects.
• Ensure compliance with company safety policies and local statutory requirements.
• Participate in emergency response and business continuity activities.
• Assist in audits and maintain documentation for facility and security compliance.

Skills

MIS dashboards

Facilities ticketing

MS Office

Communication skills

Organizational skills

Education

Bachelors in Information Systems

Tools

MS Office Suite

Facilities management software

Job description

Immediate Joiners only

Job Details:

• Position: Administrative Assistant
• Location: Hyderabad
• Working Days: 5 days - Flexible
• Working Hours: 10:00 AM to 8:00 PM
• Contract Duration: 1 Year (Renewable)
• Interview Mode: Face-to-Face (F2F)

Role Description:

We are seeking a highly organized and experienced Administrative Assistant to join our team. The ideal candidate will have a strong background in creating Management Information Systems (MIS) and dashboards, handling facilities ticketing, and managing soft services such as housekeeping, dry pantries, and the cafeteria. This role will report directly to the Facilities & Admin Manager.

Contract Duration 12 months

Key Responsibilities:

• Perform preventive and corrective maintenance of facility systems.
• Monitor and maintain HVAC, UPS, electrical panels, DG systems, lighting, plumbing, and water systems.
• Support maintenance of BMS/DDC, CCTV, Access Control, Fire Alarm, VESDA, WLD, and related safety systems.
• Respond to facility tickets and service requests within agreed SLAs.
• Coordinate with external vendors and service providers for repairs and maintenance activities.
• Conduct routine inspections and maintain maintenance logs and compliance records.
• Support office fit-outs, seating modifications, and infrastructure projects.
• Ensure compliance with company safety policies and local statutory requirements.
• Participate in emergency response and business continuity activities.
• Assist in audits and maintain documentation for facility and security compliance.

Basic Qualifications:

• A bachelor's degree, Information Systems, or a related field is preferred.
• 5 + years of proven experience as a Facilities & Administrative Assistant or in a similar role.
• Proficiency in creating and managing MIS reports and dashboards.
• Experience with facilities ticketing systems and processes.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant software.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.

Work Environment:

• This position is based in an office environment with standard working hours. Some flexibility may be required to address urgent facilities issues or project deadlines. Week-offs would be on rotational basis based on the work schedule.