Facility Manager

Inventgrid; Sector 10; On-site; INR 600,000 - 900,000; Full time

Job summary

Inventgrid is seeking a proactive Job Description Manager, Facility & Admin to oversee factory facilities, administration, maintenance, security, and HSE compliance. The role focuses on ensuring uninterrupted operations, cost efficiency, workplace hygiene, and a safe working environment at the plant site.

You will lead maintenance, fire safety, security, housekeeping, vendor management, and compliance documentation, while coordinating MIS reports and space optimization.

Qualifications

• Graduate in any discipline; certification in Industrial Safety or Fire Safety is preferred.
• 3–5 years of experience in factory administration or facility management.
• Knowledge of facility maintenance, HSE, statutory compliance, and industrial utilities.

Responsibilities

• Facility maintenance: manage preventive maintenance of DG sets, ACs, compressors, electrical systems, and other facility equipment.
• HSE & fire safety: ensure fire safety equipment readiness, emergency preparedness, safety inspections, fire drills, and hazard prevention.
• Security management: supervise security, access control, visitor management, surveillance, and site security.
• Housekeeping & administration: maintain cleanliness, implement 5S, manage canteen, pantry, pest control, sanitation.
• Vendor & procurement management: monitor security, housekeeping, catering, and maintenance vendors; monitor SLAs, procurement, inventory, costs.
• Compliance & documentation: monitor licenses, Fire NOC, pollution control, safety requirements, and compliance records.
• Asset & space management: maintain facility assets, optimize workspace, coordinate repairs and replacements.
• MIS & coordination: prepare schedules, inventory reports, compliance trackers, and administrative MIS.

Skills

Facility maintenance

HSE

Security management

Leadership

Communication

Problem-solving

Crisis-management

MS Excel

ERP/CAFM tools

Education

Graduate in any discipline

Industrial Safety/Fire Safety certification

Tools

MS Excel

ERP/CAFM tools

Job description

Job Description Manager, Facility & Admin

Location: Factory Site | Experience: 3–5 Years | Employment Type: Full-Time
Reporting To: HR Manager – Operations & Compliances

Job Purpose

To manage factory facilities, administration, maintenance, security, and HSE compliance while ensuring uninterrupted operations, cost efficiency, workplace hygiene, and a safe working environment.

Key Responsibilities

• Facility & Maintenance: Manage preventive maintenance of DG sets, ACs, compressors, electrical systems, and other facility equipment.
• HSE & Fire Safety: Ensure fire safety equipment readiness, emergency preparedness, safety inspections, fire drills, and hazard prevention.
• Security Management: Supervise security personnel, access control, visitor management, surveillance, and site security.
• Housekeeping & Administration: Maintain workplace cleanliness, implement 5S practices, manage canteen, pantry, pest control, and sanitation.
• Vendor & Procurement Management: Manage security, housekeeping, catering, and maintenance vendors; monitor SLAs, procurement, inventory, and operating costs.
• Compliance & Documentation: Monitor applicable factory licenses, Fire NOC, pollution control consents, safety requirements, and compliance records.
• Asset & Space Management: Maintain facility assets, optimize workspace utilization, and coordinate repairs and replacements.
• MIS & Coordination: Prepare maintenance schedules, inventory reports, compliance trackers, and administrative MIS. Coordinate transport and travel arrangements as required.

Required Qualifications & Skills

• Graduate in any discipline; certification in Industrial Safety or Fire Safety is preferred.
• 3–5 years of experience in factory administration or facility management.
• Knowledge of facility maintenance, HSE, statutory compliance, and industrial utilities.
• Proficiency in vendor management, transport & travel coordination, MIS & reporting, documentation, inventory control, and team management.
• Working knowledge of MS Excel and ERP/CAFM tools.
• Strong leadership, communication, problem-solving, and crisis-management skills.

Key Performance Indicators (KPIs)

• Zero preventable fire and electrical safety incidents.
• Target of 99%+ uptime for DG sets and industrial compressors.
• Target of 95%+ facility and safety audit scores.
• Timely renewal of applicable statutory licenses and approvals.
• Effective vendor performance, maintenance, housekeeping, and cost control.