FACILITY ASSISTANT MANAGER

SPML; Supa; On-site; INR 900,000 - 1,800,000; Full time

Job summary

SPML is seeking a field-based Facilities Manager to oversee infrastructure upkeep, utilities, security, housekeeping, and transport across site locations. The role emphasizes safety compliance, asset protection, and uninterrupted operations.

You will manage vendors, control budgets, supervise staff, and conduct regular site inspections, with extended hours during emergencies.

Qualifications

• Bachelor’s or diploma in engineering preferred.
• Experience in facilities management in field-based environments.
• Strong understanding of utilities and infrastructure systems.
• Vendor and contract management experience.
• Crisis and breakdown handling capability.

Responsibilities

• Oversee preventive and breakdown maintenance of buildings and utilities.
• Ensure safety compliance, inspections, and incident reporting.
• Supervise security, housekeeping, and transport operations.
• Manage asset lifecycle, space planning, and vendor performance.
• Prepare facility budgets and monitor expenditures.
• Maintain documentation for audits and MIS reports.
• Conduct site inspections and coordinate emergency responses.

Skills

Facilities management

Vendor management

Contract management

Crisis & breakdown handling

Coordination & supervision

Problem solving & decision making

Site inspections

Extended hours during emergencies

Education

Engineering degree or diploma (Electrical/Mechanical/Civil)

Job description

Department: Administration / Facilities

Location: Site / Field-Based (Operations Driven)

Role Purpose

To manage and maintain physical workplace infrastructure across site locations, ensuring uninterrupted operations, safety compliance, asset protection, and optimal workplace functionality. The role is field-intensive and focused on maintenance, utilities, security, housekeeping, transport, and vendor supervision.

Key Responsibilities

1. Infrastructure & Maintenance Management

• Oversee preventive and breakdown maintenance of buildings, civil structures, and utilities.
• Ensure smooth functioning of electrical systems, DG sets, HVAC, plumbing, fire systems, and water supply.
• Monitor infrastructure uptime and minimize operational disruptions.
• Coordinate emergency repairs and breakdown resolutions.

2. Safety & Compliance Management

• Ensure adherence to statutory safety norms and facility compliance standards.
• Conduct periodic safety inspections and risk assessments.
• Monitor fire safety systems and emergency preparedness.
• Maintain compliance records related to building safety and utilities.

3. Security Management

• Supervise security operations including access control and surveillance systems.
• Coordinate with security agencies to ensure 24/7 site protection.
• Investigate incidents related to safety or asset security.
• Ensure high standards of cleanliness and hygiene across the workplace.
• Supervise housekeeping staff and vendors.
• Implement cleanliness audits and corrective measures.

5. Utilities & Transport Management

• Manage electricity, water, fuel, and other essential utilities.
• Monitor utility consumption and implement cost optimization measures.
• Oversee transport operations for employees and site logistics.

6. Asset & Space Management

• Maintain asset register and monitor asset lifecycle.
• Ensure proper tagging, tracking, and disposal of assets.
• Plan and manage space allocation and workplace layout optimization.
• Identify, onboard, and supervise facility-related vendors.
• Monitor vendor performance through SLAs and KPIs.
• Validate invoices and ensure cost control.

8. Budget & Cost Control

• Prepare facility budgets and monitor expenditures.
• Identify cost-saving initiatives without compromising quality and safety.

9. Reporting & Documentation

• Maintain records of maintenance schedules, inspections, and breakdown logs.
• Prepare MIS reports on uptime, safety incidents, and facility performance.
• Ensure documentation for audits and internal reviews.

Key Performance Indicators (KPIs)

• Infrastructure uptime percentage
• Breakdown response and resolution time
• Safety compliance score
• Zero major safety incidents
• Workplace cleanliness standards
• Cost control within approved budget

Required Qualifications

• Bachelor’s Degree / Diploma in Engineering (Electrical / Mechanical / Civil) preferred
• 5–10 years of experience in facilities management (for Assistant/Deputy Manager level)
• Experience in field-based, operations-driven environments (EPC / Industrial / Manufacturing preferred)
• Strong technical understanding of utilities & infrastructure systems
• Knowledge of safety regulations and statutory compliance
• Vendor and contract management skills
• Crisis and breakdown handling capability
• Strong coordination and supervision ability
• Problem-solving and decision-making skills
• Field-based role with regular site inspections
• May require extended hours during emergencies or breakdowns
• Coordination with multiple internal departments and external vendors