Senior Facility Executive

Autocracy Machinery Pvt. Ltd.

Hyderabad

On-site

INR 600,000 - 900,000

Full time

6 days ago

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Job summary

Autocracy Machinery Pvt Ltd in Hyderabad seeks a Senior Executive-Facilities to oversee factory facilities, safety, and administration. The role coordinates civil, electrical, plumbing, HVAC, and related maintenance with external vendors to ensure uninterrupted operations and compliant workplace standards.

Candidate should have 4-6 years of experience in industrial facility management, strong MS Office skills, and a track record in cost control and vendor performance.

Qualifications

4-6 years of relevant industrial facility or factory administration experience.

Responsibilities

Maintain factory facilities, infrastructure, utilities, housekeeping, security, canteen operations, and administrative services to ensure continuous operations.

Skills

Facility management

Vendor management

Safety & compliance

MIS & reporting

Budgeting & cost control

CCTV & security systems

Housekeeping & hygiene

Contract administration

Education

Graduate

Diploma holder

Tools

MS Excel

MS Word

MS Outlook / Email

CCTV surveillance systems

Access-control / attendance systems

DG sets, pumps & utility equipment

Facility maintenance / complaint tracking

AMC trackers

ERP / HRMS familiarity

Job description

Job Title: Senior Executive-Facilities

Company: Autocracy Machinery Pvt Ltd

Location: Hyderabad

Experience Required: 4-6 Years

Industry: Preferred from Manufacturing/Machinery Industry

Employment Type: Full Time

We are a fast-growing organization committed to delivering reliable, high-performance, and customized solutions for our customers. We focus on innovation, operational excellence, and customer success.

Role Purpose::

The Senior Executive Factory Facility & Administration is responsible for maintaining a safe, functional, hygienic, and employee-friendly factory environment by effectively managing facilities, infrastructure, utilities, housekeeping, security, canteen operations, and administrative services. The role ensures that essential support systems and workplace facilities remain operational, compliant, and responsive to business requirements. It involves coordinating maintenance activities across civil, electrical, plumbing, HVAC, and other facility services while managing external vendors, contracts, AMCs, and service quality. The position also supports safety inspections, emergency preparedness, statutory documentation, facility audits, and employee welfare requirements. Through effective planning, monitoring, issue resolution, documentation, and cost control, the role enables uninterrupted factory operations and contributes to improved workplace standards, service efficiency, compliance, and overall employee satisfaction.

Professional Experience::

46 years of relevant experience in factory administration, industrial facility management, or manufacturing facility operations.
Hands-on experience managing factory infrastructure, buildings, common areas, utilities, and workplace facilities.
Practical experience coordinating civil, electrical, plumbing, HVAC, carpentry, and general facility maintenance activities.
Proven experience handling housekeeping, security, canteen, pest control, and other outsourced facility services.
Experience in vendor management, AMC administration, service verification, work orders, quotations, contracts, and vendor performance monitoring.
Exposure to industrial safety requirements, emergency preparedness, facility inspections, audits, and compliance documentation.
Experience preparing and monitoring facility MIS, maintenance records, expenditure reports, manpower details, complaints, pending actions, and facility budgets.

Technical Skills::

Factory facility and infrastructure management
Industrial administration and workplace services management
Basic understanding of civil, electrical, mechanical, plumbing, HVAC, and utility systems
Utility monitoring covering electricity, water, DG sets, compressors, pumps, and related systems
Preventive maintenance and breakdown tracking for facility assets
Housekeeping, hygiene, waste management, and workplace sanitation
Security operations and access-control management
CCTV and security-system monitoring
Canteen and employee welfare facility management
Vendor, AMC, contract, and service-level management
Facility budgeting and cost-control techniques
Facility-related safety and emergency preparedness
Audit documentation and corrective-action tracking
MIS preparation and operational reporting
Inventory and consumption monitoring of facility-related consumables

Tools::

MS Excel facility trackers, expenditure monitoring, vendor records, MIS, manpower and consumption reports
MS Word reports, letters, work orders, documentation, inspection records
MS Outlook / Email vendor and internal coordination
CCTV surveillance systems
Access-control / attendance systems
DG sets, compressors, pumps and other utility equipment operational monitoring
Facility maintenance / complaint tracking systems
Preventive maintenance and AMC trackers
Vendor management and service documentation systems
Basic familiarity with ERP / HRMS / administrative systems will be advantageous

Key Result Areas::

1. Factory Facility & Infrastructure Management

Ensure factory buildings, offices, roads, drainage, parking areas, washrooms, and common facilities remain functional and well maintained.
Monitor facility complaints and coordinate timely resolution with internal teams and external service providers.
Conduct periodic inspections and identify infrastructure-related risks or maintenance requirements.

2. Maintenance & Utility Management

Coordinate facility-related civil, electrical, plumbing, HVAC, carpentry, and general maintenance activities.
Monitor utility availability and consumption to support uninterrupted factory operations.
Maintain preventive maintenance schedules, breakdown records, AMC details, and service documentation.

3. Housekeeping, Hygiene & Workplace Standards

Maintain defined cleanliness and hygiene standards across factory support areas, offices, washrooms, canteen, and common spaces.
Supervise housekeeping manpower, attendance, deployment, consumables, and service quality.
Identify gaps through inspections and ensure corrective actions are completed.

4. Security & Access Management

Ensure effective control over employee, visitor, contractor, vehicle, and material movement.
Monitor security manpower, gate controls, CCTV, access systems, registers, and related records.
Review security incidents and coordinate preventive measures to minimize recurrence.

5. Vendor & Contract Administration

Manage facility service providers and evaluate their performance against agreed requirements.
Verify manpower deployment, attendance, service delivery, bills, quotations, contracts, and AMC commitments.
Support commercial negotiations and identify opportunities for service improvement and cost optimization.

6. Employee Welfare & Facility Services

Ensure reliable canteen, drinking water, sanitation, rest areas, changing rooms, and other employee support facilities.
Monitor service quality and respond promptly to employee concerns related to workplace facilities.
Coordinate with relevant departments and vendors for timely resolution.

7. Safety, Compliance & Emergency Preparedness

Coordinate with EHS and Maintenance teams to maintain safe and accessible factory premises.
Ensure emergency routes, fire equipment access, exits, and critical facility areas remain unobstructed.
Support inspections, mock drills, audits, and closure of facility-related safety observations.

8. Administration, MIS & Cost Control

Maintain accurate facility records, registers, service documents, inspection reports, and statutory-related documentation.
Prepare periodic MIS covering facility expenses, manpower, maintenance, complaints, vendor performance, and pending actions.
Monitor approved facility expenditure and recommend practical measures for cost reduction without compromising service quality.

Industry Exposure::

Graduate or Diploma holder with 4-6 years of relevant industrial facility or factory administration experience.
Preferably experienced in machinery, engineering, automotive, fabrication, or other manufacturing environments.
Strong practical understanding of factory infrastructure and support-service operations.
Capable of independently coordinating multiple vendors and facility activities simultaneously.
Good exposure to housekeeping, security, utilities, canteen, pest control, AMCs, and facility maintenance.
Able to identify facility issues quickly and coordinate appropriate corrective action.
Strong working knowledge of MS Excel, Word, email, MIS preparation, and operational trackers.
Good understanding of workplace safety, hygiene, emergency preparedness, and audit requirements.
Strong interpersonal and negotiation skills for dealing with employees, contractors, vendors, and internal departments.
Willing to work primarily from the factory and respond to urgent facility requirements outside normal working hours when necessary.