Facility Manager

Datamark, Inc.; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Datamark, Inc. in Mumbai seeks a seasoned Facilities Manager to oversee site facilities and drive efficient operations. You will coordinate administrative systems, supervise staff, and ensure 24/7 utility uptime while aligning with safety and environmental standards.

Lead cost-reduction initiatives, improve internal processes, and manage vendors to maintain a safe and well-maintained workplace. A Bachelor’s degree and extensive facilities experience are required.

Qualifications

• Bachelor’s degree or equivalent.
• At least 12 years of experience in the facilities field.
• At least 10 years in a facilities or similar position.
• Proven managerial experience and ability to develop internal systems.
• Experience coordinating maintenance, safety, and operations.

Responsibilities

• Plans and coordinates administrative procedures and systems and devises ways to streamline processes
• Assesses Facilities staff performance and provides coaching and guidance to ensure maximum efficiency
• Maitains and understands departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently
• Ensures all support activities are carried on efficiently and effectively to allow operations to function properly
• Ensures that the facility is fully operational with all utilities functioning properly on a 24 x 7 basis
• Maintains 100% uptime for all critical equipment PM of all assets and infrastructure
• Coordinates cost reduction initiatives without affecting employee satisfaction
• Supervises clerical and Facilities personnel by communicating job expectations, appraising job results, and disciplining employees
• Develops and implements policies and procedures to improve operations and function of the department and ensures operations adhere to policies and regulations
• Ensures the smooth and adequate flow of information within the company to facilitate other business operations
• Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards
• Manages schedules and deadlines
• Monitors inventory of office supplies and the purchasing of new material with attention to budgetary constraints, and monitors costs and expenses to track in budget preparation.
• Oversees facilities services, maintenance activities and tradespersons
• Maintains office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
• Focus on cost reduction without affecting the quality and timeliness of the services
• Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain, and manage vendors, and coordinate food delivery as needed
• Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
• Ensure peak organizational operations and provide preventative measures by identifying issues
• Coordinates with internal and external resources, and cultivate relationships with vendors
• Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems
• Reviews internal customer feedback from the internal survey to measure performance
• Oversees the EHS for site including employee’s safety, Fire Safety Training, Emergency Rescue, etc.

Skills

Staff supervision

Budgeting

Vendor management

Safety & EHS

Process improvement

Coaching & guidance

Cost reduction initiatives

Operations coordination

Communication

Education

Bachelor’s degree or equivalent

12+ years facilities experience

10+ years in facilities/related role

Job description

Position Overview:

Facilities Manager will contribute towards the site facility management. This role is to perform a variety of managing facilities tasks, duties, and managing our company’s facilities activities. The Facilities Manager ensures smooth running of the company’s offices and contributes in driving sustainable growth.

Primary Responsibilities:

• Plans and coordinates administrative procedures and systems and devises ways to streamline processes
• Assesses Facilities staff performance and provides coaching and guidance to ensure maximum efficiency
• Maintains and understands departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently
• Ensures all support activities are carried on efficiently and effectively to allow operations to function properly
• Ensures that the facility is fully operational with all utilities functioning properly on a 24 x 7 basis
• Maintains 100% uptime for all critical equipment PM of all assets and infrastructure
• Coordinates cost reduction initiatives without affecting employee satisfaction
• Supervises clerical and Facilities personnel by communicating job expectations, appraising job results, and disciplining employees
• Develops and implements policies and procedures to improve operations and function of the department and ensures operations adhere to policies and regulations
• Ensures the smooth and adequate flow of information within the company to facilitate other business operations
• Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards
• Manages schedules and deadlines
• Monitors inventory of office supplies and the purchasing of new material with attention to budgetary constraints, and monitors costs and expenses to track in budget preparation.
• Oversees facilities services, maintenance activities and tradespersons
• Maintains office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
• Focus on cost reduction without affecting the quality and timeliness of the services
• Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain, and manage vendors, and coordinate food delivery as needed
• Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
• Ensure peak organizational operations and provide preventative measures by identifying issues
• Coordinates with internal and external resources, and cultivate relationships with vendors
• Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems
• Reviews internal customer feedback from the internal survey to measure performance
• Oversees the EHS for site including employee’s safety, Fire Safety Training, Emergency Rescue, etc.

Education Requirements:

• Bachelor’s degree or equivalent

Field Experience:

• At least 12 years of experience in the Facilities field

Position Experience:

• At least 10 years in a facilities or similar position

Other Qualifications:

• Proven experience as a Managerial function or relevant role
• Experience developing internal systems