Facility Executive

Matrix Comsec; Vadodara; On-site; INR 250,000 - 350,000; Full time

Job summary

Matrix Comsec is seeking an efficient Office Administrator/Travel Coordinator to oversee day-to-day office operations and to coordinate employee travel requirements. The role involves managing facilities, liaising with vendors, and ensuring smooth administrative support across the organization.

Key responsibilities include handling travel bookings (flight/hotel/cabs), maintaining travel records and invoices, and supporting meetings and events.

Qualifications

• Good communication and coordination skills.
• Strong organizational and time-management abilities.
• Basic knowledge of MS Office/Google Workspace.
• Ability to manage multiple tasks and work with different teams.
• Good vendor and service-provider coordination skills.
• Attention to detail and record-keeping skills.
• Ability to handle travel bookings and administrative activities efficiently.

Responsibilities

• Manage daily office administration, facility, housekeeping, maintenance, and stationery requirements.
• Coordinate with vendors and service providers for office-related activities.
• Handle employee flight, hotel, cab, and other travel bookings as per company policy.
• Manage travel cancellations, rescheduling, and travel-related queries.
• Maintain administrative and travel records, bills, and invoices.
• Coordinate with internal teams and external vendors for timely resolution of requirements.
• Support meetings, events, and other administrative activities as required.

Skills

Communication skills

Organization & time-management

MS Office/Google Workspace

Vendor coordination

Travel booking

Job description

Job Purpose

To manage day-to-day office administration activities and coordinate employee travel requirements, ensuring smooth and efficient administrative and travel support across the organization.

Key Responsibilities

• Manage daily office administration, facility, housekeeping, maintenance, and stationery requirements.
• Coordinate with vendors and service providers for office-related activities.
• Handle employee flight, hotel, cab, and other travel bookings as per company policy.
• Manage travel cancellations, rescheduling, and travel-related queries.
• Maintain administrative and travel records, bills, and invoices.
• Coordinate with internal teams and external vendors for timely resolution of requirements.
• Support meetings, events, and other administrative activities as required.

Required Skills

• Good communication and coordination skills.
• Strong organizational and time-management abilities.
• Basic knowledge of MS Office/Google Workspace.
• Ability to manage multiple tasks and work with different teams.
• Good vendor and service-provider coordination skills.
• Attention to detail and record-keeping skills.
• Ability to handle travel bookings and administrative activities efficiently.