Facility Executive

SolarSquare Energy Private Limited; Jabalpur; On-site; INR 300,000 - 600,000; Full time

Job summary

ESP Engineered is hiring a Facility Executive in Jabalpur, Madhya Pradesh, responsible for managing daily office operations, vendor coordination, and administrative support. The role involves ensuring smooth workplace functioning and requires a minimum of 2 years' experience in facility management or hospitality. Candidates should possess strong communication and analytical skills, as well as proficiency in MS Office, particularly Excel. Join us in making workplace efficiency a priority in our growing team.

Qualifications

• Minimum of 2 to 7 years in facility management or hospitality industry.
• Excellent verbal and written communication skills.
• Strong analytical and organization skills.

Responsibilities

• Manage daily office operations and vendor coordination.
• Ensure coordination for booking meeting rooms and services.
• Conduct routine checks of systems and report statuses.
• Assist with space planning and new fit-out projects.

Skills

Excellent verbal and written communication skills

Strong analytical skills

Organization skills

Administration skills

Education

Bachelor's degree

Tools

MS Office

MS Excel

Job description

Indore, Jabalpur, Gurugram, Mumbai, Pune + 2 locations

Full-Time

Job Description

FACILITY EXECUTIVE

About SolarSquare

At SolarSquare we are building the Home-Energy brand of future India. We help homes switch to rooftop solar and move away from traditional coal electricity. We are a full-stack D2C residential solar brand - designing, installing, maintaining (after-sales) and financing solar systems for home-owners across India.

In 3 years we have scaled to become the leading residential solar brand in India. We are obsessed with quality, customer service and innovating to make it simple for homes to switch to solar. We are looking for leaders to join us in this mission.

Know us a bit better through these links

We are hiring a Workplace/Facilities Executive to manage daily office operations, vendor coordination, and administrative support. The role requires a hands‑on approach to ensure smooth workplace functioning, with a minimum of 2 years’ experience.

Location

Gurugram

Working Days

6 Days a Week

Key Responsibilities

• Assist Reporting Manager for the smooth running of operations.
• Routine checks of all systems including Critical Systems, reporting, tracking for closure.
• Ensure coordination for booking of conference/Meeting Rooms, food & beverage service, availability of AV equipments, projectors and other requirements.
• Inventory Management of all soft services and Maintenance inventory accurately.
• Routinely inspect all contracted services to ensure performance measures are being maintained.
• Plan, organize and arrange internal events for any processes or business including town hall meeting.
• Timely inputs to Admin lead for any concerns.
• Provide assistance in general administrative activities as and when required.
• Contribute to the Monthly Management Report.
• Compile and follow-up Landlord issues through Landlord tracker.
• Follow-up with the vendor for timely submission of invoices.
• Provide comprehensive workplace management for the office premises.
• Assist in space planning.
• Assist with New fitout projects.
• Resolve user's complaints and concerns with solutions and follow up.
• Assist with critical out-of-hours issues & participate as a key team member in responses to emergency situations.
• Report building incident following with set escalation channels with measures and solutions.
• Coordinate, manage and oversee vendors to perform a wide range of workplace-related services.
• Ensure service deliverables meet SLAs and KPIs.
• Work with all related parties on timely delivery of all services.
• When necessary, raise risks to reporting manager / Site Lead for further investigation.
• Cost saving mind-set that drives value for service as every level.
• Conduct data analysis report when necessary.
• Support with critical out-of-hours issues & participate as a key team member in responses to emergency situations.
• Monitor mandatory compliances required by the local authorities.
• Maintaining billing sheet for the department.

Qualification

• Excellent verbal and written communication skills as well as presentation skills.
• Strong analytical, organization and administration skills.
• A minimum of 2 to 7 years in the facility management industry/hospitality industry with a Bachelor’s degree.
• Knowledge of MS office, excellent skills with MS Excel.