Facility Coordinator

Jones Lang LaSalle (JLL); Hyderabad; On-site; INR 600,000 - 800,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Hyderabad, India is seeking a Facilities Executive for Integrated Facilities Management. The role focuses on prioritising facilities needs, overseeing daily operations, managing admin tasks, safety, and crisis management to maintain service levels.

The candidate will monitor supplies, manage contracts, budgets, and vendor invoices while driving client satisfaction and continuous process improvement. 48 weekly hours on-site position with a strong emphasis on teamwork.

Qualifications

• Degree in business or hotel and building management.
• Strong knowledge of property operations.
• Aptitude in client-centric operations.
• Solid background in team management.
• Leadership with a proven track record in managing a team.
• Superior communications and reporting skills.

Responsibilities

• Prioritising the facilities needs.
• Oversee the property's day-to-day operations and ensure that all administrative functions, security issues and facility services are covered; strive for continuous improvement in the process.
• Monitor property's supplies and ensure adequate stocks and materials to keep operations smooth.
• Manage supply and service contracts as approved by clients.
• Mitigate risks by taking part in emergency evacuation procedures, handling crisis management and business continuity plans.
• Monitor health and safety issues and actively participate in reviewing them.
• Monitor the property budget.
• Ensure petty cash is available to support operations.
• Ensure vendor invoice processes comply with standards.
• Drive client satisfaction; take on difficult issues and seek opportunities to improve operations.
• Work with the team to achieve key performance metrics and meet service level agreements.
• Carry out routine service audits to ensure team performance.Create stock reports, meeting minutes and monthly management reports to clients.

Skills

Facilities management

Team management

Leadership

Communication

Reporting

Occupational safety

Client-centric operations

Education

Degree in business or hotel and building management

Job description

Job Summary

Facilities Executive, Integrated Facilities Management - Corporate Solutions (Country, Region). Prioritising the facilities needs. You'll oversee the property's day-to-day operations and ensure that all administrative functions, security issues and facility services are covered; you'll strive for continuous improvement in the process. You'll monitor the property's supplies and ensure adequate stocks and materials to keep the operations smooth; you'll manage supply and service contracts as approved by clients. You'll help mitigate risks by taking part in emergency evacuation procedures and handling crisis management and business continuity plans; you'll also be on top of health and safety issues and actively participate in reviewing them. You'll monitor the property budget and ensure petty cash is available to support operations; you'll see to it that vendor invoice processes comply with standards. Client satisfaction is a priority; you'll take on difficult issues and seek opportunities to improve operations and stay in tune with the team to meet key performance metrics and service level agreements. You'll carry out routine service audits and create stock reports, meeting minutes and monthly management reports to clients.

Responsibilities

• Prioritising the facilities needs.
• Oversee the property's day-to-day operations and ensure that all administrative functions, security issues and facility services are covered; strive for continuous improvement in the process.
• Monitor property's supplies and ensure adequate stocks and materials to keep operations smooth.
• Manage supply and service contracts as approved by clients.
• Mitigate risks by taking part in emergency evacuation procedures, handling crisis management and business continuity plans.
• Monitor health and safety issues and actively participate in reviewing them.
• Monitor the property budget.
• Ensure petty cash is available to support operations.
• Ensure vendor invoice processes comply with standards.
• Drive client satisfaction; take on difficult issues and seek opportunities to improve operations.
• Work with the team to achieve key performance metrics and meet service level agreements.
• Carry out routine service audits to ensure team performance.Create stock reports, meeting minutes and monthly management reports to clients.

Requirements

• Strong knowledge of property operations.
• Degree in business or hotel and building management.
• At least three to five years experience in facilities management.
• Good working knowledge in occupational safety.
• Aptitude in client-centric operations.
• Solid background in team management.
• Leadership with a proven track record in managing a team.
• Ability to effectively roll out improvement plans.
• Superior communications and reporting skills.

Location

On-site - Hyderabad, TS

Scheduled Weekly Hours

48

Job Tags

Legal Compliance