Facilities Specialist - Ambernath, Thane

Vertiv Energy; Ambernath; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Vertiv Energy Ambernath facility seeks an experienced professional to oversee plant administration, facilities maintenance, security, housekeeping, transportation, and employee welfare. The role requires strong vendor management, budgeting skills, and coordination with operations and HR to ensure compliant and cost-efficient admin services.

The ideal candidate has 10–15 years in manufacturing administration, with exposure to multinational environments and large teams, driving continuous

Qualifications

• 10–15 years of relevant experience in Administration, Facilities Management and Plant Administration.
• Experience handling admin for a manufacturing facility with 500+ employees.
• Exposure to multinational/global work environments is mandatory.
• Candidates from Facility Management organizations preferred (e.g., JLL, CBRE, Cushman & Wakefield).

Responsibilities

• Plant Administration & Government Liaison with local authorities and departments.
• Facilities management of buildings, utilities, parking, and amenities.
• Security management including access control, CCTV, and audits.
• Housekeeping and workplace management with vendor oversight.
• Transportation management and cost optimization.
• Cafeteria & employee welfare operations and audits.
• Medical & occupational health coordination and health records.
• Event management for corporate functions and CSR activities.
• Uniform procurement and inventory control.
• Pest control coordination and compliance with hygiene standards.
• Budgeting and cost control for administration and facilities.
• Vendor & contract management with SLAs and quarterly reviews.
• MIS reporting and documentation of administration activities.
• Cross-functional coordination with Plant Operations, Finance, HR, Procurement, EHS.

Skills

Administration

Facilities Management

Vendor Management

Budgeting

MIS Reporting

Cross-functional Coordination

EHS

Education

MBA

B.Tech

Job description

Location: Ambernath Manufacturing Facility

Reporting To: Sr. Manager Facilities / Dotted line reporting to Plant Head

Job Purpose

To manage and oversee all plant administration activities, ensuring efficient facility operations, employee support services, regulatory compliance, security, infrastructure maintenance, and cost-effective administration practices that contribute to smooth business operations and employee satisfaction.

Key Roles & Responsibilities

1. Plant Administration & Government Liaison

• Coordinate with external statutory and local authorities including:
• MIDC
• Gram Panchayat
• Local Police Authorities
• Fire Department
• MSEDCL
• Pollution Control Authorities
• Utility Service Providers
• Ensure timely approvals, renewals, permits, and statutory compliances related to administration and facility operations.
• Represent the organization before local authorities for administrative matters.

2. Facilities Management

• Manage overall facility operations, infrastructure maintenance, and workplace services.
• Ensure optimum functioning of:
• Administrative buildings
• Offices
• Utilities and common areas
• Parking facilities
• Employee amenities
• Coordinate preventive and corrective maintenance activities.
• Monitor facility service levels through vendor management and periodic audits.

3. Security Management

• Develop and implement plant security systems and procedures.
• Manage security manpower deployment and attendance.
• Monitor access control systems, visitor management, and CCTV operations.
• Conduct security audits and ensure compliance with company safety standards.
• Coordinate emergency response and crisis management activities.

4. Housekeeping & Workplace Management

• Ensure high standards of cleanliness and hygiene across the facility.
• Monitor housekeeping vendor performance through SLAs and KPIs.
• Conduct regular inspections and workplace audits.
• Ensure proper waste management and environmental compliance.

5. Transportation Management

• Manage employee transportation services.
• Optimize transportation routes and costs.
• Address employee transportation-related concerns.
• Ensure vendor compliance with safety and contractual requirements.

6. Cafeteria & Employee Welfare Management

• Oversee cafeteria operations ensuring quality, hygiene, and cost effectiveness.
• Conduct periodic audits of food quality and service standards.
• Coordinate employee welfare initiatives.
• Manage employee engagement activities and wellness-related programs.
• ture and optimize costs.

7. Medical & Occupational Health Coordination

• Organize periodic employee health check-up programs.
• Coordinate with occupational health service providers.
• Ensure maintenance of health records and monitoring of statutory medical requirements.
• Support health awareness and employee wellness initiatives.

8. Event Management

• Plan and execute company events including:
• Annual Day
• Sports Day
• Festival Celebrations
• Employee Engagement Programs
• Leadership Visits
• Town Halls
• CSR Activities
• Manage budgets, vendors, logistics, and execution of events.

9. Uniform & Employee Facilities Management

• Manage procurement and distribution of employee uniforms.
• Ensure compliance with company standards and safety requirements.
• Maintain inventory control and replacement schedules.

10. Pest Control Management

• Implement preventive pest control measures.
• Coordinate with service providers.
• Ensure compliance with hygiene and quality standards.
• Conduct periodic inspections and audits.

11. Budgeting & Cost Control

• Prepare annual administration and facility management budgets.
• Track monthly expenditures against approved budgets.
• Identify and implement cost-saving initiatives.
• Negotiate contracts and service agreements to achieve operational efficiency.

12. Vendor & Contract Management

• Manage administration-related vendors and service providers.
• Develop service agreements, SLAs, and performance metrics.
• Conduct quarterly vendor performance reviews.
• Ensure compliance with contractual obligations and company policies.

13. MIS, Reporting & Documentation

• Prepare weekly and monthly MIS reports.
• Analyze operational performance and cost trends.
• Maintain records related to administration, contracts, compliance, and audits.
• Support management reviews with data-driven insights.

14. Cross Functional Coordination

• Work closely with:
• Plant Operations
• Finance
• HR
• Procurement
• EHS
• Corporate Administration
• Support plant expansion projects and infrastructure initiatives.
• Participate in continuous improvement programs.

Experience

• 10 to 15 years of relevant experience in Administration, Facilities Management, and Plant Administration.
• Experience in handling administration functions for a manufacturing facility with 500+ employees.
• Proven experience as an individual contributor managing end-to-end administrative operations.
• Exposure to multinational/global work environments is mandatory.
• Experience in manufacturing, engineering, industrial, or facility management organizations preferred.

Educational Qualification

• Graduate in any discipline.
• MBA, B.Tech, or equivalent professional qualification will be an added advantage.
• Candidates from Facility Management organizations such as JLL, CBRE, Cushman & Wakefield, ISS, etc., will be preferred.