Facilities Specialist - Chakan, Pune

Vertiv Energy; Chakan; On-site; INR 2,800,000 - 4,000,000; Full time

Job summary

Vertiv Energy in Chakan, Pune Manufacturing Facility, seeks an experienced professional to manage plant administration, facilities, security, housekeeping, transportation, cafeteria, medical coordination, events, uniform management, pest control, budgeting, and vendor management.

The role requires 10–15 years of experience in administration and plant operations within a manufacturing setting, with exposure to multinational environments and cross-functional collaboration.

Qualifications

• 10 to 15 years of relevant experience in Administration, Facilities Management, and Plant Administration.
• Experience in handling administration functions for a manufacturing facility with 500+ employees.
• Exposure to multinational/global work environments is mandatory.
• Experience in manufacturing, engineering, industrial, or facility management organizations preferred.

Responsibilities

• Oversee plant administration, facilities management, security, housekeeping, transportation, cafeteria, health coordination, events, uniform management, pest control, budgeting, vendor management, MIS, and cross-functional coordination.
• Coordinate with external authorities, vendor audits, and budget tracking to ensure compliance and cost control.
• Lead continuous improvement initiatives in administration and facility services.

Education

Graduate in any discipline

MBA

B.Tech

Job description

Location: Chakan, Pune Manufacturing Facility

Reporting To: Sr. Manager Facilities / Dotted line reporting to Plant Head

Job Purpose

To manage and oversee all plant administration activities, ensuring efficient facility operations, employee support services, regulatory compliance, security, infrastructure maintenance, and cost-effective administration practices that contribute to smooth business operations and employee satisfaction

Key Roles & Responsibilities

1. Plant Administration & Government Liaison

• Coordinate with external statutory and local authorities including:
• MIDC
• Gram Panchayat
• Local Police Authorities
• Fire Department
• MSEDCL
• Pollution Control Authorities
• Utility Service Providers
• Ensure timely approvals, renewals, permits, and statutory compliances related to administration and facility operations.
• Represent the organization before local authorities for administrative matters.

2. Facilities Management

• Manage overall facility operations, infrastructure maintenance, and workplace services.
• Ensure optimum functioning of:
• Administrative buildings
• Offices
• Utilities and common areas
• Parking facilities
• Employee amenities
• Coordinate preventive and corrective maintenance activities.
• Monitor facility service levels through vendor management and periodic audits.

3. Security Management

• Develop and implement plant security systems and procedures.
• Manage security manpower deployment and attendance.
• Monitor access control systems, visitor management, and CCTV operations.
• Conduct security audits and ensure compliance with company safety standards.
• Coordinate emergency response and crisis management activities.

4. Housekeeping & Workplace Management

• Ensure high standards of cleanliness and hygiene across the facility.
• Monitor housekeeping vendor performance through SLAs and KPIs.
• Conduct regular inspections and workplace audits.
• Ensure proper waste management and environmental compliance.

5. Transportation Management

• Manage employee transportation services.
• Optimize transportation routes and costs.
• Address employee transportation-related concerns.
• Ensure vendor compliance with safety and contractual requirements.

6. Cafeteria & Employee Welfare Management

• Oversee cafeteria operations ensuring quality, hygiene, and cost effectiveness.
• Conduct periodic audits of food quality and service standards.
• Coordinate employee welfare initiatives.
• Manage employee engagement activities and wellness-related programs.
• ture and optimize costs.

7. Medical & Occupational Health Coordination

• Organize periodic employee health check-up programs.
• Coordinate with occupational health service providers.
• Ensure maintenance of health records and monitoring of statutory medical requirements.
• Support health awareness and employee wellness initiatives.

8. Event Management

• Plan and execute company events including:
• Annual Day
• Sports Day
• Festival Celebrations
• Employee Engagement Programs
• Leadership Visits
• Town Halls
• CSR Activities
• Manage budgets, vendors, logistics, and execution of events.

9. Uniform & Employee Facilities Management

• Manage procurement and distribution of employee uniforms.
• Ensure compliance with company standards and safety requirements.
• Maintain inventory control and replacement schedules.

10. Pest Control Management

• Implement preventive pest control measures.
• Coordinate with service providers.
• Ensure compliance with hygiene and quality standards.
• Conduct periodic inspections and audits.

11. Budgeting & Cost Control

• Prepare annual administration and facility management budgets.
• Track monthly expenditures against approved budgets.
• Identify and implement cost-saving initiatives.
• Negotiate contracts and service agreements to achieve operational efficiency.

12. Vendor & Contract Management

• Manage administration-related vendors and service providers.
• Develop service agreements, SLAs, and performance metrics.
• Conduct quarterly vendor performance reviews.
• Ensure compliance with contractual obligations and company policies.

13. MIS, Reporting & Documentation

• Prepare weekly and monthly MIS reports.
• Analyze operational performance and cost trends.
• Maintain records related to administration, contracts, compliance, and audits.
• Support management reviews with data-driven insights.

14. Cross Functional Coordination

• Work closely with:
• Plant Operations
• Finance
• HR
• Procurement
• EHS
• Corporate Administration
• Support plant expansion projects and infrastructure initiatives.
• Participate in continuous improvement programs.

Experience

• 10 to 15 years of relevant experience in Administration, Facilities Management, and Plant Administration.
• Experience in handling administration functions for a manufacturing facility with 500+ employees.
• Proven experience as an individual contributor managing end-to-end administrative operations.
• Exposure to multinational/global work environments is mandatory.
• Experience in manufacturing, engineering, industrial, or facility management organizations preferred.

Educational Qualification

• Graduate in any discipline.
• MBA, B.Tech, or equivalent professional qualification will be an added advantage.
• Candidates from Facility Management organizations such as JLL, CBRE, Cushman & Wakefield, ISS, etc., will be preferred.