Facilities Manager

Swish; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Swish in Bengaluru is seeking a hands-on Facilities Manager to ensure smooth day-to-day office operations, with a focus on asset management, inventory, workplace facilities, vendor coordination, and administrative support.

The role involves managing the complete lifecycle of assets, coordinating maintenance, procurement, and onboarding/offboarding from a facilities perspective, and collaborating with HR, IT, and Finance to keep operations running smoothly.

Qualifications

• 6+ years of experience in facilities management or similar roles.
• Strong asset, inventory, vendor and office operations knowledge.
• Excellent organizational and coordination skills with attention to detail.
• Proactive problem-solving and independent work ability.
• Good communication and stakeholder management.
• Experience with Excel/Google Sheets.

Responsibilities

• Asset and inventory lifecycle management including tracking and recovery.
• Maintain asset and inventory records and perform periodic checks.
• Coordinate repairs, warranties and servicing of office/IT equipment.
• Ensure facilities standards for office, pantry, washrooms and common areas.
• Coordinate housekeeping and external vendors.
• Support procurement, invoicing and payments.
• Assist HR with onboarding/exits from facilities perspective.
• Coordinate logistics for events and workplace initiatives.
• Collaborate with HR, Finance, IT on day-to-day needs.

Skills

Facilities management

Office administration

Vendor coordination

Asset management

Inventory management

Excel/Google Sheets

Stakeholder coordination

Problem-solving

Tools

Excel/Google Sheets

Job description

Swish is building the next generation of food delivery by owning the entire value chain, from menu design and pricing to kitchen operations and customer experience. Backed by leading investors, we're building the future of food delivery by continuously launching new products, expanding into new markets, and creating innovative operating models.

We are looking for a hands-on Facilities Manager to ensure smooth day-to-day office operations. The role will primarily focus on asset management, inventory, workplace facilities, vendor coordination, and administrative support.

What You'll Own

Asset & Inventory Management

• Manage the complete lifecycle of company assets, including allocation, tracking, maintenance, and recovery.
• Maintain accurate asset and inventory records and conduct periodic physical checks.
• Ensure adequate availability and timely replenishment of office supplies, onboarding kits, and essential consumables.
• Coordinate repairs, replacements, warranties, and servicing of office and IT equipment.

Facilities & Office Operations

• Ensure the office, pantry, washrooms, common areas, and equipment are maintained to the required standards.
• Coordinate housekeeping, facility staff, building management, and external vendors.
• Proactively identify maintenance and operational issues and ensure timely resolution.
• Ensure office requirements are supported across regular and extended working hours.

Vendor, Procurement & Finance Coordination

• Manage vendor coordination for office supplies, maintenance, repairs, and other operational requirements.
• Support quotation comparison, procurement, invoice processing, and payment follow-ups.
• Track vendor contracts, recurring expenses, and renewals while ensuring adherence to approved budgets.
• Coordinate employee travel and other administrative requirements when needed.

Employee & HR Support

• Support employee onboarding and exits from a facilities and asset perspective.
• Coordinate logistics for internal events, celebrations, and other workplace initiatives.
• Partner with HR, Finance, IT, and other teams on day-to-day operational requirements.

What We're Looking For

• 6+ years of experience in facilities management, office administration, workplace operations, or a similar role.
• Strong understanding of asset, inventory, vendor, and office operations management.
• Good organizational and follow-up skills with strong attention to detail.
• Practical problem-solving ability and a proactive approach to identifying issues.
• Comfortable taking ownership and working independently.
• Good communication and stakeholder coordination skills.
• Working knowledge of Excel / Google Sheets.
• Dependable, grounded, and collaborative approach to work.