Facilities Management Specialist

Linkedin; Ernakulam; On-site; INR 600,000 - 1,200,000; Full time

Job summary

LinkedIn is seeking a proactive Facilities Management Specialist to own the workplace environment and ensure smooth, safe, and efficient operations across all facilities in Ahmedabad. The role emphasizes cost optimization, team coordination, and adherence to safety standards.

You will oversee maintenance of building systems, manage vendor contracts, and drive space planning and workplace improvements to support business needs. 1–2 years of related experience is preferred.

Qualifications

• Minimum 1–2 years in facility management or similar role.
• Strong understanding of building systems and safety regulations.
• Experience budgeting and cost control.
• Excellent negotiation, communication and stakeholder management.
• Proficiency in facility management tools/software.

Responsibilities

• Oversee end-to-end maintenance of office infrastructure including HVAC, electrical, plumbing, and general upkeep.
• Plan preventive maintenance schedules and inspections.
• Ensure safety standards and regulatory compliance.
• Develop facility management policies and SOPs.
• Manage vendor contracts and monitor SLAs and quality.

Skills

Facilities Management

Budgeting

Negotiation

Communication

Stakeholder management

Safety regulations

Multitasking

Education

Bachelor's degree in Facilities Management, Engineering, or related field

Tools

Facility management software

Job description

Job Role: Facilities Management Specialist

Location: Ahmedabad | Full-Time

About the Role

We are looking for a proactive and experienced Facility Management Specialist to take ownership of our workplace environment and ensure smooth, safe, and efficient operations across all facilities. This role is ideal for someone who thrives in a dynamic environment and has a strong eye for detail, cost optimization, and team coordination.

Responsibilities

Facility Operations & Maintenance

• Oversee end-to-end maintenance of office infrastructure including HVAC, electrical, plumbing, and general upkeep
• Plan and execute preventive maintenance schedules and routine inspections
• Ensure compliance with safety standards and regulatory requirements
• Develop and implement facility management policies and SOPs

Vendor & Contract Management

• Manage and negotiate contracts with vendors (security, housekeeping, maintenance, waste management)
• Monitor vendor performance and ensure adherence to SLAs and quality standards

Budget & Cost Control

• Prepare and manage facility budgets
• Identify cost-saving opportunities while maintaining service quality
• Track expenses and ensure efficient utilization of resources

Space Planning & Workplace Management

• Optimize office space utilization and seating arrangements
• Coordinate office moves, expansions, and renovations

Health, Safety & Compliance

• Ensure adherence to all health and safety regulations
• Implement safety policies, conduct audits, and drive awareness programs

Security Management

• Supervise security systems and personnel
• Establish protocols to safeguard employees, visitors, and company assets

Qualifications

• Bachelors degree in Facilities Management, Engineering, Business Administration, or related field
• 1-2 years of experience in facility management or similar role
• Strong understanding of building systems, maintenance practices, and safety regulations
• Proven experience in budgeting and cost control
• Excellent negotiation, communication, and stakeholder management skills
• Proficiency in facility management tools/software
• Ability to multitask, prioritize, and work under pressure

Required Skills

• Strong understanding of building systems, maintenance practices, and safety regulations
• Proven experience in budgeting and cost control
• Excellent negotiation, communication, and stakeholder management skills
• Proficiency in facility management tools/software
• Ability to multitask, prioritize, and work under pressure

Preferred Skills

• 1-2 years of experience in facility management or similar role .