Facilities Administrator

Tata Consultancy Services; Vadodara; On-site; INR 400,000 - 700,000; Full time

Job summary

Tata Consultancy Services in Vadodara seeks a Facilities Admin with 2–7 years of experience to lead facility operations and manage budgets. You will oversee outsourced staff, vendor contracts, and ensure compliance with health, safety, and legal requirements at the site.

The role requires strong communication, crisis management, and ownership of assigned duties, with the ability to perform under pressure and coordinate multi-stakeholder activities.

Qualifications

• 2–7 years of facilities admin experience.
• Experience in Facility Operations and management.
• Must have managed a team.
• Experience planning and maintaining facility budgets.
• Vendor management experience.
• Knowledge of health, safety and compliance for buildings.

Responsibilities

• Oversee facility operations and budgets for the site.
• Manage outsourced staff and vendors; assist in contracts and BOQs.
• Ensure legal compliance, HSE policies and safety standards at the facility.
• Prepare contingency/BCP plans and coordinate shutdown maintenance.
• Report day-to-day activities, incidents and progress to Location/Cluster Head.

Skills

Communication

Team management

Conflict management

Budget planning

Vendor management

Outsourced staff

Safety compliance

Crisis management

Contract management

Ownership

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Role: Facilities Admin

Exp: 2-7 Years

Location: Vadodara

Required skills:

• Good communication skills (written/verbal)
• Experience in Facility Operations and management.
• Must have managed a team.
• Experience in conflict management.
• Experience planning and maintaining facility budgets.
• Willing to work, learn, and perform under extreme pressure.
• Aware of laws related to facility compliance and operations.
• Vendor Management skills
• Willingness to take complete ownership, responsibility & accountability of assigned work
• Good computer knowledge (Microsoft XLS, Word & Power Point, etc.)
• Desirable to have Professional Certifications, additional language knowledge,
• Strong analytical and logical understanding.
• Managing & overseeing the deployment of outsourced staff.
• Reporting to Location & Cluster Head on day-to-day activities, incident management etc.
• Monitoring and reporting of key project activities, plans and progresses
• Vendor Management, assist in finalizing contracts, Vendor invoices, preparation of BOQs
• Contract management
• Maintain and monitor legal compliances for buildings
• Prepare and deploy contingency/BCP, Shutdown maintenance, Emergencies etc.
• Handle crisis situations
• Maintain equipment and building provisions to meet health and safety requirement.
• Maintain Safe Work Environment & Ensure Contract staff adhere to Safe Work
• practices as per Organizational policies.
• Maintain and Update documents related to HSE & Energy Management Audits. Will
• be a key member of the HSE & Energy Management Committee.
• Contribute to the location Sustainability & Energy Management Initiatives.
• Any other duty assigned from time to time