Facilities Coordinator Soft

Jones Lang LaSalle Incorporated; Indore District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Indore, MP is seeking a Facility Soft Services Executive to oversee day-to-day soft services delivery at Airtel store locations. The role includes coordinating vendors, ensuring safety and quality, and maintaining client satisfaction. On-site presence is required with a 48-hour weekly schedule.

HR contact details are provided for accommodations and inquiries. The ideal candidate will hold a relevant bachelor's degree and have 3–5 years of facility management

Qualifications

• Bachelor's degree in Facility Management, Business Administration, Engineering, or related field.
• 3–5 years of experience in facility management with focus on soft services operations.
• Experience managing multiple vendors and client-facing roles within FM or property services.
• Proficiency in facility management software and Microsoft Office Suite.
• Knowledge of health, safety, and environmental regulations applicable to facility operations.

Responsibilities

• Oversee day-to-day delivery of soft services including housekeeping, pest control, landscaping, waste management, security, reception services, and other non-technical facility services.
• Coordinate with service providers to address service gaps and implement corrective actions promptly.
• Manage relationships with soft services vendors and contractors, ensuring contractual obligations are met.
• Conduct regular vendor performance reviews and maintain scorecards to track service delivery metrics.
• Negotiate service level agreements and support contract renewal processes.
• Ensure vendors comply with health, safety, and environmental regulations.

Skills

Communication skills

Interpersonal skills

Budget management

Problem-solving

Education

Bachelor's degree in Facility Management

Tools

Facility management software

MS Office

Job description

Facility Soft Services Executive Position Overview

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. This is for soft services activity handle in retails airtel stores.

Key Responsibilities

Service Delivery Management

• Oversee day-to-day delivery of soft services including housekeeping, pest control, landscaping, waste management, security, reception services, and other non-technical facility services.
• Monitor service quality through regular inspections and audits to ensure adherence to established standards and client expectations.
• Coordinate with service providers to address service gaps and implement corrective actions promptly.

Vendor and Contract Management

• Manage relationships with soft services vendors and contractors, ensuring contractual obligations are met.
• Conduct regular vendor performance reviews and maintain scorecards to track service delivery metrics.
• Negotiate service level agreements and support contract renewal processes.
• Ensure vendors comply with health, safety, and environmental regulations.

Client Relationship Management

• Serve as the primary point of contact for clients regarding soft services matters.
• Conduct regular client meetings to review service performance and gather feedback.
• Address client concerns and escalations in a timely and professional manner.
• Develop and maintain strong relationships to ensure client satisfaction and retention.

Budget and Cost Management

• Assist in preparing and managing soft services budgets for assigned facilities.
• Monitor expenses and identify opportunities for cost optimization without compromising service quality.
• Review and approve invoices, ensuring accuracy and compliance with contracted rates.
• Prepare regular financial reports on soft services expenditures.

Compliance and Quality Assurance

• Ensure all soft services operations comply with relevant regulations, policies, and industry standards.
• Maintain documentation including service schedules, inspection reports, incident logs, and compliance certificates.
• Implement quality assurance programs and continuous improvement initiatives.
• Coordinate health and safety audits related to soft services activities.

Team Coordination and Development

• Supervise and coordinate soft services staff and contract personnel.
• Provide guidance, training, and support to ensure team members understand their responsibilities.
• Foster a culture of accountability, excellence, and continuous learning.

Reporting and Documentation

• Prepare regular reports on service delivery performance, incidents, and key metrics for management review.
• Maintain accurate records of all soft services activities, contracts, and communications.
• Utilize facility management systems to track work orders, schedules, and service history.

Required Qualifications

• Education: Bachelor's degree in Facility Management, Business Administration, Engineering, or related field.
• Experience: Minimum 3-5 years of experience in facility management with focus on soft services operations. Experience managing multiple vendors and service contracts. Proven track record in client-facing roles within the facility management or property services industry.
• Technical Skills: Strong understanding of soft services including housekeeping, security, landscaping, and waste management operations. Proficiency in facility management software and Microsoft Office Suite. Knowledge of health, safety, and environmental regulations applicable to facility operations.
• Competencies: Excellent communication and interpersonal skills with ability to build relationships at all levels. Strong organizational and time management abilities. Problem-solving mindset with ability to handle multiple priorities. Attention to detail and commitment to quality service delivery. Budget management and cost control capabilities. Client service orientation with focus on satisfaction and continuous improvement.

Preferred Qualifications

• Professional certification in Facility Management (IFMA, RICS, or equivalent).
• Experience in commercial real estate or corporate facility management environments.
• Knowledge of sustainability practices and green building operations.
• Familiarity with ISO standards relevant to facility management.

Location

On-site –Indore, MP

Schedule

Scheduled Weekly Hours: 48

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >