Facilities Executive- Soft Services

JLL; Vadodara; On-site; INR 300,000 - 600,000; Full time

Job summary

JLL seeks a Facilities Executive to lead the day-to-day operations of a Vadodara property, coordinate with the facilities manager, and ensure efficient admin, security and service delivery. You will monitor stock, manage contracts, and support risk and safety procedures to keep operations running smoothly.

You will also handle budget oversight, petty cash, and vendor invoicing, while producing stock reports and monthly client updates.

Qualifications

• Strong knowledge of property operations, including safety and client-centric operations.
• Proven track record in leading a team and implementing improvement plans.

Responsibilities

• Prioritise facilities' needs and oversee day-to-day operations, including administration, security and services.
• Monitor stock, manage contracts, and ensure budgets and petty cash are in line with approvals.
• Participate in emergency procedures, risk mitigation, and business continuity planning.
• Prepare stock reports, meeting minutes and monthly management reports for clients.
• Collaborate with facilities manager and clients to achieve KPIs and SLAs.

Skills

Property operations knowledge

Team management

Education

Degree in business or hotel/building management

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Executive

Work Dynamics

What this job involves:

• Prioritising the facilities' needs.
• Working with both the facilities manager and the assistant facilities manager, you'll oversee the property's day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you'll strive for continuous improvement in the process.
• You'll also keep an eye out on the property's supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you'll manage supply and service contracts as approved by clients.
• In addition, you'll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You'll also be on top of health and safety issues that may arise, and actively participate in reviewing them.
• Also part of your mandate is to monitor the property's budget. As the person in charge, you'll make sure that there's enough petty cash to support operations. You'll also see to it that vendor invoice processes comply with standards.
• In addition, you'll carry out routine service audits to ensure that the team maintains its overall performance. You'll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

Going above and beyond expectations

Client satisfaction is second nature to the person in charge. In this role, you'll take on difficult issues and seek out opportunities to improve operations. You'll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.

Required qualifications

• Strong knowledge of property operations. Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years' experience in facilities management. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations.
• Solid background in team management. Are you an adept leader with a proven track record in managing a team? Are you capable of effectively rolling out improvement plans? Do you possess superior communications and reporting skills? If these soft skills are your areas of expertise, then we are more than thrilled to have you aboard.

What we can do for you:

• At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Location: On-site -Vadodara, GJ

Scheduled Weekly Hours: 48

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online applicatio